Inverness Depot Administrator

INVERNESS DEPOT ADMINISTRATOR
We are looking for a proactive and organised Depot Administrator to support the safe, efficient and compliant day-to-day running of our depot operation.
This role is ideal for someone with strong administrative skills who enjoys working in a fast-paced environment. Previous experience within transport, logistics, fleet, or depot operations would be advantageous, however applications are welcomed from experienced administrators from other sectors who are keen to learn.

Key Responsibilities

As Depot Administrator, you will:

• Conduct driver debriefs and accurately record relevant information.
• Log and record vehicle defects reported by drivers.
• Review failed or delayed deliveries and elevate issues where required.
• Ensure all paperwork and compliance records are completed and filed accurately.
• Support operational planning by updating systems with relevant information.
• Assist with route administration and vehicle allocation updates.
• Maintain depot compliance records and audit documentation.
• Complete daily administrative checks relating to depot and vehicle operations.
• Prepare and distribute route information to drivers.
• Update and maintain transport management systems and internal databases.
• Maintain breakdown logs and vehicle records.
• Produce reports and management information using depot systems.
• Coordinate vehicle inspections, servicing schedules, and associated documentation.
• Liaise with drivers, colleagues, and external suppliers to ensure smooth depot operations.
• Provide general administrative support to the Depot Manager and wider operations team.

About You

We are looking for someone who has:

• Previous administration experience in a busy environment.
• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Good verbal and written communication skills.
• Confidence using Microsoft Office packages, particularly Excel and Outlook.
• The ability to manage multiple tasks and priorities effectively.
• Strong problem-solving skills and a proactive approach.
• Experience working with transport, logistics, fleet, or operational systems would be advantageous but is not essential.
• The ability to work both independently and as part of a team.

Personal Attributes

The successful candidate will be:

• Reliable and dependable.
• Well organised and highly detail-oriented.
• Positive and professional in their approach.
• Adaptable and willing to learn new systems and processes.
• Able to remain calm and effective in a busy environment.
• Proactive in identifying and resolving administrative issues.
• Comfortable communicating with a variety of stakeholders.

This is an excellent opportunity for an experienced administrator looking to join a well-established business and play a key role in supporting the day-to-day operations of a busy depot.