The role of the Accounts Payable Clerk is to process transactions as accurately and effectively as possible. This includes:
- Enter invoices onto computer systems
- Match invoices to purchase orders and query variances
- Check invoices for accuracy, VAT treatment and payment terms
- Process expense claims via an online system
- Obtain valid internal authorisation for transactions
- Monitor finance inbox queries and invoice printing
- Ensure invoices are correctly coded in the general ledger
- Arrange payment of foreign currency invoices
- Collect, distribute and scan post
- Create new standing data e.g. supplier accounts
- Update records of standing data
- Perform routine accounting controls
- Extract information from ledgers
- Process payment runs
- Answer queries from suppliers, customers, budget holders and auditors
Key Relationships
Regular interaction across all levels in finance and purchasing. Dealing with all individuals in all institutes with regards to payment of invoices. Interaction with suppliers.
Main Activities & Responsibilities
Percentage Invoice and Expenses Transaction Processing
- Enter invoices onto computer systems
- Match invoices to purchase orders and query variances
- Check invoices for accuracy, VAT treatment and payment terms
- Process expense claims via an online system
- Obtain valid internal authorisation for transactions
- Monitor finance inbox queries and invoice printing
- Ensure invoices are correctly coded in the general ledger
- Arrange manual payment of foreign currency invoices, and BACS payment of UK invoices
- Collect, distribute and scan post
70 Database Maintenance
- Create new standing data e.g. supplier accounts
- Update records of standing data including bank detail verification
15 Ledger Analyses and Reports
- Answer queries from suppliers, customers, budget holders and auditors
- Extract information from ledgers
As agreed with line manager, any other duties commensurate with the nature of the role.
Education & Qualifications
Requirement Importance 5 GCSEs grades A-C including Maths and English or an equivalent qualification Essential AAT Level 2 certificate in accounting or an equivalent Desirable
Specialist Knowledge & Skills
Requirement Importance Excellent computer skills, including Microsoft Office 365 Essential Knowledge and understanding of VAT Essential Business Central and Continia product experience would be advantageous Desirable Knowledge of Great Plains software package Desirable Knowledge of online expense systems Desirable
Requirement Importance Recent experience working in a finance team in an accounts payable role Essential Significant experience of processing invoices and expenses Essential Previous experience of working for a charity Desirable Experience of working in a multi company environment Desirable
Interpersonal & Communication Skills
Requirement Importance Good communication skills both written and verbal Essential Excellent organisational skills to manage own workload Essential Good interpersonal skills, with the ability to work well as part of a team Essential Ability to work with precision and accuracy Essential Customer focused Essential Willingness to help others and be flexible Essential
Additional Requirements
Requirement Importance Attention to detail Essential Keen to continue to learn and adapt Essential Able to present a positive image of self and the Partnership Essential Promotes equality and values diversity Essential Willingness to embrace the expected values and behaviours of all staff at the Partnership, ensuring it is a great place to work Essential Willingness to work outside of standard working hours when required Essential Ability to maintain confidentiality and security of information where appropriate Essential
Who We Are
NBI Partnership
The NBI Partnership provides non-scientific services to the John Innes Centre (JIC), Quadram Institute Bioscience (QIB), Earlham Institute (EI) and The Sainsbury Laboratory (TSL). All of these organisations carry out scientific research funded by the UK Government, European Union, Charitable and Industrial Sponsors. The Partnership employs around 140 staff to cater for the needs of approximately 1100 Research Staff, Students and Visiting Scientists who are all located in close proximity on the Norwich Research Park.
The John Innes Centre, Quadram Institute Bioscience, the Earlham Institute and The Sainsbury Laboratory are registered charities (No’s 223852, 1058499, 1136213 and 106550) and are Equal Opportunity Employers.
This position is based within the NBI Partnership finance team
Accounts Payable Clerk
NBI Partnership (NBIP) has an exciting opportunity for an Accounts Payable Clerk to join their busy Finance department.
Background:
The Norwich Bioscience Institutes are a cluster of internationally renowned research organisations, working to tackle major challenges of the 21st Century – the sustainability of our environment, our food supplies and healthy ageing.
The NBI Partnership provides high quality, non-scientific support services for the diverse community of staff, students and visiting workers at the Institutes (the Earlham Institute, John Innes Centre, The Sainsbury Laboratory and Quadram Institute Bioscience), their subsidiaries and for the NBI Partnership.
Based on the Norwich Research Park, you will be joining a committed, professional and welcoming team. In addition, you will enjoy a competitive salary and annual leave, our defined contribution pension scheme, excellent recreational facilities and a range of other employee benefits.
The Finance department is responsible for dealing with all finance matters for the main organisations on site and other subsidiary companies. Financial services provided include Management Accounts, Petty Cash, Expense Claims, Budgeting and Grant Accounting. They also deal with all Statutory Accounting, VAT and Taxation issues.
The role:
The Accounts Payable Clerk will be required to process payable transactions such as invoices, expenses and payments accurately and effectively. Candidates should have experience in finance and fundamental knowledge of accounts payable processes. High attention to detail, integrity and good communication skills, as well as being a team player with a supportive attitude are key traits needed for this role.
The ideal candidate:
The ideal candidate will have 5 GCSEs (at grade A-C) including Mathematics and English, or equivalent. AAT level 2 qualification or experience using Great Plains or business central software would be advantageous.Additionally, excellent computer skills (including Microsoft Excel) and experience of processing invoices are essential.
Additional information:
Salary on appointment will be within the range £25,100 to £27,500 per annum depending on qualifications and experience. This is a full- time post offered on a permanent basis.
Please note, this post does not meet UKVI requirements to provide visa sponsorship.
The NBI Partnership is an equal opportunities and disability confident employer. We are committed to attracting, recruiting and retaining the best talent, and welcome all applications.
The closing date for applications will be 20 November 2026.
Contact Details:
Norwich Bioscience Institutes Recruitment Team
