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- Tasks: Manage Arbor Pay for parents and pupils, handle payments, and assist with audits.
- Company: Join Norton Hill School, a recognised 'Good' school in a vibrant community.
- Benefits: Enjoy a contributory pension scheme, cycle to work options, and confidential support services.
- Other info: Part-time role with flexible hours, perfect for students balancing studies.
- Why this job: Be part of a caring team, make a difference, and thrive in a supportive environment.
- Qualifications: No specific experience required; adaptability and attention to detail are key.
The predicted salary is between 25584 - 26835 £ per year.
Salary: 25,584 – £26,835 (Actual pro rata pay: £12,093 – £12,685)
Contract: Permanent / Part-time
Hours: 20 hours per week, 5 inset days plus 3 days during the holidays (10am – 2pm)
Are you a reliable, adaptable, and hardworking individual who can take initiative? We\’re looking for someone to expertly manage and administer Arbor Pay for our school\’s parents/carers and pupils. The ideal candidate will thrive under pressure, effectively prioritise urgent tasks, and consistently demonstrate meticulous attention to detail. While accounting knowledge and Arbor experience are beneficial, they are not prerequisites.
- Advise parents/carers and staff of login details and the Trust’s policy on payments.
- Manage year end process and assist in audits, producing reports, statistics as required.
- Monitor and action e-mails received on a daily basis.
- Liaise with activity organiser to set up payment item and schedule.
- Notify parents/carers of payment schedule and chase payments.
- Refund parents/carers as necessary, if agreed by Director of Finance.
- Liaise with trip organiser re. payments received.
- Responsibility for making sure lunch accounts are accurate and issue lunch cards.
- Receive monies for fund raising etc. where cash can be accepted.
- Prepare cash for banking and take to the bank if and when required.
- Make sure stocks are kept for all items on Arbor Pay i.e ties, exam packs, stationery items – liaise with Maths Provider.
- Print ID cards for new staff and activate.
- Work closely with the school\’s Finance Assistant on PP/Bursary/Trips etc. to ensure everything is posted into the finance system.
- Maintain the PP spreadsheet and make sure that all students eligible for PP keep to their £100 allowance for uniform along with trips and resources per academic year.
- Point of contact for any queries relating to Pupil Premium.
- Liaise with parents/carers and shop provider for uniform items for pp students.
- Request and manage uniform donations from leavers and liaise especially with pp parents/carers and new Y7 admissions to facilitate access to the swap shop.
What we offer:
- An opportunity to be part of an outstanding and oversubscribed secondary school
- Dedicated and caring team of professional colleagues
- Contributory salary pension scheme (local government)
- Access to the cycle to work scheme
- Access to Employee Assistance Programme – a strictly free and confidential short-term counselling and support service.
Norton Hill serves Midsomer Norton, Radstock and the surrounding rural area where there is an abundance of attractive and affordable housing. The school is on the edge of the Mendips but close to Bath, Bristol, Frome and Wells. Ofsted have again recognised our school as \’Good\’ highlighting three \’Outstanding\’ areas in behaviour/attitudes, personal development and our sixth form provision.
To apply, please use the \’quick apply\’ button and ensure your application includes your full employment history and a supporting statement.
We reserve the right to close the vacancy early should we receive sufficient applications.
Norton Hill School is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.
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Administration Assistant - Arbor Pay employer: Nortonhillschool
Contact Detail:
Nortonhillschool Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant - Arbor Pay
✨Tip Number 1
Familiarise yourself with Arbor Pay and its functionalities. Understanding how the system works will not only help you in the role but also demonstrate your initiative and eagerness to learn during the interview.
✨Tip Number 2
Brush up on your communication skills, especially in handling queries from parents and staff. Being able to convey information clearly and effectively will be crucial in this role, so practice articulating your thoughts.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. This will highlight your ability to prioritise and handle pressure, which is key for this position.
✨Tip Number 4
Network with current or former employees of Norton Hill School if possible. They can provide insights into the school culture and expectations, which can be invaluable during your application process.
We think you need these skills to ace Administration Assistant - Arbor Pay
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and skills required for the Administration Assistant position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong Supporting Statement: Your supporting statement is crucial. Use it to demonstrate your reliability, adaptability, and attention to detail. Provide specific examples from your past experiences that showcase your ability to manage tasks under pressure and your initiative.
Highlight Relevant Skills: Even if you don't have direct experience with Arbor Pay or accounting, emphasise any transferable skills you possess. Mention your organisational abilities, communication skills, and any experience in administrative roles that relate to the job.
Review and Edit: Before submitting your application, take the time to review and edit your documents. Check for spelling and grammatical errors, and ensure that your CV and supporting statement are clear and concise. A polished application reflects your attention to detail.
How to prepare for a job interview at Nortonhillschool
✨Show Your Attention to Detail
As an Administration Assistant, meticulous attention to detail is crucial. During the interview, provide examples of how you've successfully managed tasks that required precision, such as handling financial records or preparing reports.
✨Demonstrate Your Adaptability
The role requires someone who can thrive under pressure and adapt to changing priorities. Share experiences where you had to quickly adjust your plans or manage multiple urgent tasks simultaneously.
✨Familiarise Yourself with Arbor Pay
While prior experience with Arbor is not mandatory, having a basic understanding of the system will set you apart. Research Arbor Pay and be prepared to discuss how you would approach managing it effectively.
✨Prepare Questions for the Interviewers
Engage with your interviewers by preparing thoughtful questions about the role and the school. This shows your genuine interest in the position and helps you assess if it's the right fit for you.