Executive, Billing Operations - EMEA (12-month FTC) in Newcastle upon Tyne

Executive, Billing Operations – EMEA (12‑month contract)

Location: Newcastle

Practice Group / Department: Finance Operations

Responsible for operating as part of the Working Capital Management team and ensuring effective delivery of bill preparation, production and support to teams across the EMEA region.

Key Responsibilities

• Drafting and editing pre‑bills with thorough attention to detail across the EMEA region
• Editing WIP, including narrative amends, write offs, updating phase and task codes, deleting time, time transfers and other ad hoc requests
• Checking and finalising pre‑bills to generate invoices in line with local VAT requirements
• Credit notes and reissuing invoices as instructed
• Assisting with client or business specific billing portfolios, including generating invoices and managing monthly billing cycles and processes
• Assisting with interim bills and generating internal invoices
• Bill dispatch – sending of client invoices, narratives and supporting documents by email or letter
• Managing the billing workflow to ensure quick turnaround in line with SLAs
• Liaising with the wider Working Capital Team to update matter maintenance such as billing methods, e‑billing information, rates and other ad hoc information
• Regular communication with the EMEA Revenue Team to foster positive working relationships and promote fluid ways of working for a seamless service to the business

Skills and Experience Required

• A team player with strong communication skills and the confidence to liaise at all levels
• Adaptable and able to complete tasks without close supervision
• Self‑motivated and dedicated to task completion
• Legal billing experience, which would be an advantage especially if you have experience or knowledge of practice management systems (e.g. Aderant Expert, Elite or SAP)
• Good working knowledge of Word, Excel, Outlook and general familiarity with IT systems
• Must be articulate and professional in delivery, with a well‑developed sense of discretion
• Must be flexible over hours and prepared to work overtime when required, particularly at month‑ends

Diversity, Equity and Inclusion

We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know.