At a Glance
- Tasks: Support MBD leadership with admin tasks, project management, and smooth communication across departments.
- Company: Join a dynamic team in a leading global company focused on innovation.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Exciting environment with opportunities to learn and grow your career.
- Why this job: Be at the heart of business development and marketing, making impactful contributions every day.
- Qualifications: 3+ years supporting senior management, strong MS Office skills, and experience with AI tools.
The predicted salary is between 40000 - 50000 £ per year.
The Executive Assistant will provide comprehensive support to Marketing & Business Development (MBD) leadership for Europe, Middle East and Asia Pacific (EMEAPAC), including ensuring efficient interaction between MBD and all other stakeholders. The person in this role primarily supports the Chief Marketing & Business Development Officer (CMO) and the Directors of Business Development, Client Development, Communications and Marketing. This role requires a proactive and highly organised individual who has the confidence to make suggestions and own certain projects. Discretion is also vital as this role is privy to confidential information.
Responsibilities
- Provide business and administrative support including managing complex diary requirements and tracking actions lists on an ongoing basis.
- Act as a liaison between MBD and other departments, facilitating smooth communication and prompt resolution of requests and issues.
- Support with departmental operations projects, including acting as a champion of Copilot and other AI tools for the regional team.
- Maintain calendars and manage inboxes, including scheduling meetings, appointments, and travel arrangements.
- Exercise confidence and discretion in committing time and evaluating needs.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of the leadership team.
- Manage the set up and coordination of monthly EMEAPAC MBD team meetings (including preparing agendas, sourcing presenters, designing slides and running webinars) and the compilation of the monthly internal newsletter.
- Oversee the MBD budget, including being the central point of contact for budget queries.
- Update MBD intranet/Teams pages, including coordinating and posting team updates and regularly updating MBD organization charts.
- Support the Events team where required on client‑facing events.
- Process invoices, expense claims and new supplier requests.
- Handle confidential information with integrity, discretion, and sensitivity.
- Any other tasks as required by the MBD leadership team.
Qualifications
- Proven experience (minimum three years) of supporting senior management as an executive assistant or in other secretarial positions.
- Full comprehension of office management systems and procedures.
- Excellent knowledge of MS Office, particularly Excel, Word, and PowerPoint.
- Experience with AI tools highly desirable.
- Exemplary planning and time management skills.
- Ability to multitask and prioritize daily workload.
- High level of verbal and written communication skills, and ability to deal with people at all levels within the organisation.
- Discretion and confidentiality.
MBD Executive Assistant in City of Westminster employer: Norton Rose Fulbright
As an Executive Assistant at our company, you will thrive in a dynamic and supportive work environment that values collaboration and innovation. We offer competitive benefits, opportunities for professional growth, and a culture that encourages proactive contributions and the use of cutting-edge AI tools. Located in a vibrant region, our team is dedicated to fostering meaningful connections and ensuring your success in supporting our leadership across Europe, the Middle East, and Asia Pacific.
StudySmarter Expert Advice🤫
We think this is how you could land MBD Executive Assistant in City of Westminster
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We think you need these skills to ace MBD Executive Assistant in City of Westminster
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Norton Rose Fulbright.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Norton Rose Fulbright. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Norton Rose Fulbright
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Norton Rose Fulbright, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Norton Rose Fulbright, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Norton Rose Fulbright could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Norton Rose Fulbright as they’re likely seeking a candidate who can enhance their workplace culture.
