Accounts Payable Assistant – Project (12 months FTC)

Job Description

Norton Rose Fulbright is a global law firm with more than 3,000 lawyers advising clients across locations in the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East.

We provide a full scope of legal services to the world’s preeminent corporations and financial institutions.

• Practice Group / Department
• Accounts Payable – UK

The Role

This role sits within our Accounts Payable Team in Newcastle, reporting to the UK Accounts Payable Manager.

Norton Rose Fulbright is going through significant change as part of changes to financial management systems (FMS) across the three Norton Rose Fulbright member firms (EMEA, US and Canada).

The FMS changes impact the end‑to‑process from matter set‑up, time recording, invoicing between the Norton Rose Fulbright EMEA, US, Canada and ultimately invoicing clients (“Interoperability”).

The full extent of these changes is not yet known but will impact from October 2026.

This role will play a key part in supporting Norton Rose Fulbright’s EMEA Interoperability model response, with a focus on seamlessly processing invoices received from Canada and US onto matters for client invoicing.

The role is part of seven new roles – four roles in client billing and two roles in client e‑billing – supporting these changes in the short‑term.

The successful candidate will be responsible for understanding, operating (processing the invoices received from Canada and US), monitoring and documenting the interoperability processes with a focus on accounts payable.

They will work closely with stakeholders across EMEA, US and Canada to ensure transactions are processed accurately, service levels are maintained, and any issues are identified and escalated promptly.

This is an excellent opportunity for someone who thrives in a fast‑paced environment, enjoys solving problems, and can adapt quickly.

Key Responsibilities

• Develop a thorough understanding of Norton Rose Fulbright’s end‑to‑end interoperability processes and controls, becoming the expert in accounts payable processes.
• Execute daily interoperability activities in accordance with agreed service levels and deadlines.
• Ensure the accurate processing of invoices from US and Canada, including coding and descriptions.
• Monitor process performance and identify risks, issues or exceptions requiring investigation and escalation.
• Escalate issues promptly and work with stakeholders to ensure timely resolution.
• Create and maintain process documentation, procedures and knowledge guides.
• Identify opportunities to increase efficiency, including AI use, and reduce risk.

Essential Skills and Experience

• Strong attention to detail and commitment to accuracy.
• Ability to work effectively in a fast‑paced and evolving/uncertain environment.
• Excellent problem‑solving skills with the ability to think on your feet and respond to changing priorities.
• Proactive approach to identifying and resolving issues.
• Confidence to elevate concerns appropriately and challenge where necessary.
• Strong organisational skills with the ability to manage competing priorities and meet strict deadlines.
• Excellent interpersonal and communication skills, with the ability to build positive working relationships.
• Ability to work collaboratively as part of a team.
• Competent in Microsoft Office applications, particularly Excel.

Desirable Skills

• Previous experience within Finance Operations, Accounts Payable, Billing, Credit Control or Shared Services.
• Experience working in an international firm.
• Experience supporting process transitions and system implementations.
• Experience documenting processes and producing procedure guides.
• Diversity, Equity and Inclusion

To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential.

Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service.

We offer a range of family‑friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing.

Find more about Diversity, Equity and Inclusion here.

We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams.

We strive to create an inclusive and accessible recruitment process for all candidates.

If you require any tailored adjustments or accommodations, please let us know here.

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