At a Glance
- Tasks: Support senior leaders with diary management, travel coordination, and meeting organisation.
- Company: Global organisation offering a dynamic and collaborative work environment.
- Benefits: Competitive daily rate, hybrid working, and exposure to senior stakeholders.
- Other info: Opportunity for professional growth in a vibrant London office.
- Why this job: Gain invaluable experience while making a real impact in a fast-paced corporate setting.
- Qualifications: Experience supporting executives, strong organisational skills, and excellent communication.
The predicted salary is between 30000 - 40000 £ per year.
We're looking for an exceptional Executive Assistant to provide dedicated support to 3+ senior leaders within a global organisation. This is a fantastic opportunity for someone who enjoys variety, takes ownership, and can confidently manage multiple priorities while working with senior stakeholders.
This will be initially 6 months, Inside IR35 and circa £140-£145 per day, Hybrid London.
The Role
You'll become a trusted partner to senior executives, ensuring their day-to-day operations run seamlessly while building strong relationships across the business.
Key Responsibilities
- Complex diary and calendar management for multiple senior leaders
- Coordinate extensive international travel, accommodation, visas and itineraries
- Arrange Board meetings, agendas and executive communications
- Manage executive expenses and monthly reconciliations
- Liaise with clients, senior stakeholders and business guests
- Coordinate with Finance and Legal on invoicing, billing and collections
- Organise meetings, events and internal projects
- Support onboarding of new employees alongside Recruitment
- Maintain documentation and electronic filing systems
- Act as a key liaison across departments including IT, Finance, Sales and PR
About You
- Previous experience supporting multiple senior executives (ideally 3+)
- Outstanding organisational and time management skills
- Any experience using Concur for expenses is a plus
- Excellent communication and stakeholder management skills
- Highly proactive with a 'can-do' attitude and strong attention to detail
- Previous experience within a large corporate environment is advantageous
Personal Executive Assistant (Spanish & English Speaker) in London employer: Norton Blake
Join a leading enterprise organisation in West London that values innovation and collaboration, offering a dynamic work culture where your expertise as a Power Platform Architect will directly influence the future of digital transformation. With a strong focus on employee growth, you will have access to continuous learning opportunities and the chance to work alongside senior stakeholders in a hybrid environment, ensuring a balanced work-life experience. This role not only allows you to shape best practices but also positions you at the forefront of cutting-edge Microsoft solutions, making it an exciting and rewarding place to advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Executive Assistant (Spanish & English Speaker) in London
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Norton Blake and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Personal Executive Assistant (Spanish & English Speaker) in London
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Norton Blake. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Norton Blake
✨Showcase Your Adaptability
Given that this is a temporary HR role at Norton Blake, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Norton Blake uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Norton Blake.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Norton Blake.
