At a Glance
- Tasks: Support the team with scheduling, meeting coordination, and travel arrangements.
- Company: Join a leading marine insurer with a collaborative and empowering culture.
- Benefits: Enjoy 27 days annual leave plus additional perks and professional growth opportunities.
- Other info: Work in a supportive environment that values trust and teamwork.
- Why this job: Be part of a dynamic team making a real impact in the marine insurance sector.
- Qualifications: Experience as a PA or secretary with strong admin and IT skills.
The predicted salary is between 30000 - 40000 € per year.
We're looking to recruit a PA/Sector Co-ordinator into our Middle East, India, Africa team in Newcastle. As an integral member of the geographical sector, the PA will provide their Head of Sector and wider team with a high level of professional administrative support.
Responsibilities
- Scheduling, organising and coordinating meetings, taking minutes as required and following up on action points
- Preparation and submission of expenses for the sector teams
- Preparing presentation material in conjunction with relevant colleagues using PowerPoint or other software as appropriate
- Diary and inbox management, opening and dealing appropriately with post as arranged with applicable colleagues
- Making travel arrangements via the designated travel management company
- Trip preparations and administration, providing the necessary support such as internal trip notification, collating of items raised, preparation of information packs, liaison with Member/Member support staff (where appropriate) to organise and/or confirm itineraries
- Assisting with the preparation of trip / visit notes
- Assisting with the arrangement of Sector awaydays, member and broker events, in coordination with marketing (as appropriate)
- Coordinating cover rotas
- Assisting with arrangements for visiting Members and guests including hotel reservations, restaurant bookings, itineraries, and travel as appropriate, booking meeting rooms, liaising with appropriate colleagues and any follow up tasks
- Arranging corporate gifts as appropriate and maintaining accurate record of gifts to avoid duplication
- Booking meeting rooms and desks
- Cover and support for other Sector Coordinators / PAs when out of the office or generally needed due to workload / capacity issues
- Maintaining the Sector’s intranet page, updating organisation charts and teams sheets as directed
About you
Skills/Qualifications/Experience
- Significant experience of working as a PA or secretary
- Experience of booking travel, arranging meetings and corporate entertainment
- A keen attention to detail and accuracy
- IT Literate with the ability to quickly adapt to new systems
- Efficient and effective administration skills
Who we are
We are a specialist marine insurer and a member of the International Group of Protection and Indemnity clubs, owned by its shipowner members and controlled by a board of directors drawn from its membership. We’re one of the world’s leading and most influential P&I Clubs. Employing over 600 people globally, we provide an unmatched depth and breadth of expertise to our members.
Our culture and what to expect from us
Our culture is hugely important to us enabling us to fulfil our brand promise, ‘Taking on tomorrow, together’. Together we are empowered, inquisitive and courageous, giving the best of ourselves to our colleagues, customers, members and the communities we serve. We provide excellent service to members, build long-lasting relationships built on trust and understanding, and treat our colleagues in the same way. It doesn’t matter who you are or what you do, we all act as role models and celebrate our cultural principles.
Benefits
27 days annual leave +
Sector Co-ordinator / PA employer: NorthStandard
As a leading marine insurer based in Newcastle, we pride ourselves on fostering a supportive and inclusive work environment where every employee is valued. Our commitment to professional development ensures that as a PA/Sector Co-ordinator, you will have ample opportunities for growth while enjoying a generous benefits package, including 27 days of annual leave. Join us to be part of a dynamic team that champions collaboration and innovation, making a meaningful impact in the maritime industry.
StudySmarter Expert Advice🤫
We think this is how you could land Sector Co-ordinator / PA
✨Tip Number 1
Network like a pro! Reach out to people in your desired sector, especially those already working in similar roles. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Nail that interview prep! Research the company and its culture, and be ready to showcase how your skills align with their needs. Practise common interview questions and have your own ready to ask – it shows you're genuinely interested.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It’s a great way to reiterate your interest and remind them of your key strengths.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications directly from candidates who are keen on joining us. Plus, it gives you a better chance of being noticed by our hiring team.
We think you need these skills to ace Sector Co-ordinator / PA
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the PA/Sector Co-ordinator role. Highlight your experience in scheduling, organising meetings, and any relevant administrative skills that match what we're looking for.
Craft a Compelling Cover Letter:Your cover letter should tell us why you're the perfect fit for our team. Share specific examples of your past experiences that demonstrate your attention to detail and ability to manage multiple tasks effectively.
Show Off Your IT Skills:Since we value IT literacy, mention any software you’re comfortable with, especially PowerPoint or other tools you’ve used for presentations. This will show us you can hit the ground running!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it!
How to prepare for a job interview at NorthStandard
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA/Sector Co-ordinator. Familiarise yourself with tasks like scheduling meetings, managing diaries, and preparing presentation materials. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your attention to detail and efficiency, as these are crucial for the role. Consider sharing a story about a time you coordinated a complex meeting or event.
✨Be IT Savvy
Since the job requires proficiency in various software, especially PowerPoint, brush up on your IT skills before the interview. You might be asked about your experience with different tools, so be prepared to discuss how you've used technology to streamline your work processes.
✨Emphasise Teamwork and Communication
This role involves working closely with a team, so it's important to convey your ability to collaborate effectively. Share examples of how you've supported colleagues in the past, whether through coordinating travel arrangements or assisting with event planning. Show that you can be a reliable team player.
