At a Glance
- Tasks: Manage office operations, support exciting projects, and ensure a smooth working environment.
- Company: Join a leading marine insurer with a collaborative and empowering culture.
- Benefits: Enjoy 27 days leave, private medical insurance, and a gym allowance.
- Other info: Full-time office role with opportunities for professional development.
- Why this job: Be part of a dynamic team making a real impact in the marine industry.
- Qualifications: Strong MS Office skills and excellent communication abilities required.
The predicted salary is between 34000 - 34000 € per year.
We have an interesting opportunity for an ambitious Office Manager to join our team in the UK, providing support during a busy period created by some very exciting projects. This is a 9 month fixed term role.
In this challenging role, you will be responsible for providing comprehensive, efficient, and effective administration support, ensuring that the UK offices function smoothly and effectively, and that all internal and external interactions and events are well organised and run smoothly.
What will you be doing?
- Office Management: Liaising with other members of the team, as required, to ensure compliance with and development of building and office management requirements. Monitoring office-related expenses and contributing to budget planning and cost control. Building relationships with suppliers and service providers to ensure quality and reliability.
- Risk & Compliance Oversight: Working with the Workplace & Office Services team to ensure the offices comply with health and safety regulations, GDPR, and other relevant legal requirements. Coordinating office cleaning services, checking and maintaining standards to comply with security protocols. Developing and maintaining office guidelines, in conjunction with the Workplace & Office Services team. Dealing with troubleshooting of system breakdowns and disruptions in conjunction with colleagues. Ensuring the office has all necessary equipment and supplies. Arranging local events and activities, in liaison with the Social ERG, and managing interactions and relationships with visitors to the offices. Promoting a positive and inclusive office culture aligned with company values. Providing regular updates to leadership on office operations, issues, and improvements. Assisting with the management of desk allocations, meeting room usage, and office layout changes. Implementing and monitoring environmentally friendly practices (e.g., recycling programs, energy-saving measures). Liaising with our CSR to organise appropriate charity events or volunteering opportunities that connect the office with the local community.
- Accounting: Keeping accurate records of contracts, maintenance logs, and compliance documents. Providing accountancy breakdown/analysis as and when required.
- Project Support: Provide general support on key Facilities and Workplace related projects in support of central team.
- Wellbeing & Engagement Initiatives: Supporting employee wellbeing through initiatives, resources, and feedback mechanisms. Assisting with Risk Assessments and Health & Safety inspections. Reacting to requirements as necessary.
- Emergency Preparedness: Coordinating fire drills, evacuation plans, and emergency contact procedures. Support upkeep of office maintenance lists. Liaising with external companies in respect of equipment and services. Carrying out additional support as requested.
About you
- Excellent working knowledge of MS Office (Including Word, PowerPoint, Excel, Outlook) and preferably Worksite.
- Excellent verbal and written communication skills.
- Well-organised with the ability to prioritise tasks and work under pressure to meet deadlines.
- Confident demeanour, able to build relationships and provide excellent service to internal and external clients and Members.
- Self-motivated and able to work on your own initiative. Acts as a positive role model, developing trust, demonstrating a ‘can do’ attitude and flexibility in approaching business needs.
- The ability to exercise discretion and act with integrity in all situations.
- Excellent attention to detail with a focus on continuous improvement of working practices and IT skills.
- A team player who works constructively and collectively with colleagues.
Note: The nature of this role will mean full-time working from the office subject to agreement.
Who we are: We are a specialist marine insurer and a member of the International Group of Protection and Indemnity clubs, owned by its shipowner members and controlled by a board of directors drawn from its membership. We’re one of the world’s leading and most influential P&I Clubs. Employing over 600 people globally, we provide an unmatched depth and breadth of expertise to our members.
Our culture and what to expect from us: Our culture is hugely important to us enabling us to fulfil our brand promise, ‘Taking on tomorrow, together’. Together we are empowered, inquisitive and courageous, giving the best of ourselves to our colleagues, customers, members and the communities we serve. We provide excellent service to members, build long-lasting relationships built on trust and understanding, and treat our colleagues in the same way. It doesn’t matter who you are or what you do, we all act as role models and celebrate our cultural principles.
We provide our people with a fantastic benefits package including:
- 27 days annual leave + bank holidays (rising with length of service).
- An annual company bonus scheme.
- Private Medical Insurance.
- Life Insurance.
- Structured learning and development with support towards obtaining professional qualifications that are relevant to your job.
- Gym Allowance/Access to Office Gym.
Salary starting from £34,000, dependant upon experience.
Office Manager employer: NorthStandard
Join our dynamic team as an Office Manager in the UK, where you'll play a pivotal role in supporting exciting projects while enjoying a vibrant work culture that prioritises employee wellbeing and professional growth. With a comprehensive benefits package, including generous annual leave, private medical insurance, and opportunities for structured learning, we empower our employees to thrive both personally and professionally. Our commitment to fostering a positive and inclusive environment ensures that every team member feels valued and engaged, making this an exceptional place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since we’re all about teamwork and trust, think of examples from your past that showcase your ability to build relationships and work collaboratively.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on articulating how your skills in office management and compliance can contribute to a smooth-running workplace.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team!
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your office management experience, especially in areas like budget planning and compliance, to show us you’re the right fit.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re excited about this role and how your background aligns with our needs. Don’t forget to mention your ability to build relationships and promote a positive office culture.
Show Off Your Communication Skills:Since excellent verbal and written communication is key for this role, make sure your application is clear and well-structured. We want to see your attention to detail right from the start!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at NorthStandard
✨Know Your Office Management Basics
Make sure you brush up on your office management skills and knowledge. Familiarise yourself with key responsibilities like budget planning, compliance with health and safety regulations, and maintaining office supplies. Being able to discuss these topics confidently will show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
As an Office Manager, you'll need to liaise with various teams and external suppliers. Prepare examples of how you've effectively communicated in past roles, whether it's resolving conflicts or building relationships. This will demonstrate your ability to foster a positive office culture.
✨Be Ready for Problem-Solving Scenarios
Expect questions about how you would handle specific challenges, like system breakdowns or emergency preparedness. Think of real-life examples where you've successfully navigated similar situations, and be prepared to explain your thought process and actions.
✨Emphasise Your Organisational Skills
The role requires excellent organisational abilities, so come prepared to discuss how you prioritise tasks and manage your time effectively. You might even want to share a few tips or tools you use to stay organised, which can impress your interviewers.
