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For Companies At a Glance
- Tasks: Support the team with scheduling, travel arrangements, and meeting coordination.
- Company: Join a leading marine insurer with a collaborative and empowering culture.
- Benefits: Enjoy 27 days annual leave, private medical insurance, and a gym allowance.
- Other info: Opportunities for professional development and career growth await you.
- Why this job: Be part of a dynamic team making a real impact in the marine industry.
- Qualifications: Experience as a PA or secretary with strong admin skills and attention to detail.
The predicted salary is between 35000 - 40000 £ per year.
We're looking to recruit a PA/Sector Co-ordinator into our Middle East, India, Africa team in Newcastle. As an integral member of the geographical sector, the PA will provide their Head of Sector and wider team with a high level of professional administrative support.
Responsibilities
- Scheduling, organising and coordinating meetings, taking minutes as required and following up on action points
- Preparation and submission of expenses for the sector teams
- Preparing presentation material in conjunction with relevant colleagues using PowerPoint or other software as appropriate
- Diary and inbox management, opening and dealing appropriately with post as arranged with applicable colleagues
- Making travel arrangements via the designated travel management company
- Trip preparations and administration, providing the necessary support such as internal trip notification, collating of items raised, preparation of information packs, liaison with Member/Member support staff (where appropriate) to organise and/or confirm itineraries
- Assisting with the preparation of trip / visit notes
- Assisting with the arrangement of Sector awaydays, member and broker events, in coordination with marketing (as appropriate)
- Coordinating cover rotas
- Assisting with arrangements for visiting Members and guests including hotel reservations, restaurant bookings, itineraries, and travel as appropriate, booking meeting rooms, liaising with appropriate colleagues and any follow up tasks
- Arranging corporate gifts as appropriate and maintaining accurate record of gifts to avoid duplication
- Booking meeting rooms and desks
- Cover and support for other Sector Coordinators / PAs when out of the office or generally needed due to workload / capacity issues
- Maintaining the Sector’s intranet page, updating organisation charts and teams sheets as directed
About you
- Significant experience of working as a PA or secretary
- Experience of booking travel, arranging meetings and corporate entertainment
- A keen attention to detail and accuracy
- IT Literate with the ability to quickly adapt to new systems
- Efficient and effective administration skills
Who we are
We are a specialist marine insurer and a member of the International Group of Protection and Indemnity clubs, owned by its shipowner members and controlled by a board of directors drawn from its membership. We’re one of the world’s leading and most influential P&I Clubs. Employing over 600 people globally, we provide an unmatched depth and breadth of expertise to our members.
Our culture and what to expect from us
Our culture is hugely important to us enabling us to fulfil our brand promise, ‘Taking on tomorrow, together’. Together we are empowered, inquisitive and courageous, giving the best of ourselves to our colleagues, customers, members and the communities we serve.
We provide excellent service to members, build long-lasting relationships built on trust and understanding, and treat our colleagues in the same way. It doesn’t matter who you are or what you do, we all act as role models and celebrate our cultural principles.
Benefits
- 27 days annual leave + bank holidays (rising with length of service).
- An annual company bonus scheme.
- Private Medical Insurance.
- Life Insurance
- Structured learning and development with support towards obtaining professional qualifications that are relevant to your job.
- Gym Allowance and much more...
Salary starting from £35,000+, with scope to increase.
Sector Co-ordinator / PA in Newcastle upon Tyne employer: NorthStandard
Contact Detail:
NorthStandard Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sector Co-ordinator / PA in Newcastle upon Tyne
✨Tip Number 1
Network like a pro! Reach out to people in your desired sector, especially those already working in similar roles. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Nail that interview prep! Research the company and its culture, and think about how your skills align with their needs. Practise common interview questions and prepare some thoughtful questions to ask them too.
✨Tip Number 3
Showcase your organisational skills! When you get the chance, share examples of how you've successfully managed multiple tasks or projects. This will highlight your ability to juggle responsibilities like scheduling and diary management.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in being part of our team. Don’t miss out on this opportunity!
We think you need these skills to ace Sector Co-ordinator / PA in Newcastle upon Tyne
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the PA/Sector Co-ordinator role. Highlight your relevant experience, especially in scheduling, travel arrangements, and administrative support. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the job description and show us your enthusiasm for the role.
Showcase Your IT Skills: Since the role requires IT literacy, make sure to mention any software you’re comfortable with, especially PowerPoint. If you've adapted to new systems quickly in the past, let us know – we love a tech-savvy candidate!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at NorthStandard
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA/Sector Co-ordinator. Familiarise yourself with tasks like scheduling meetings, managing diaries, and preparing presentation materials. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your attention to detail and ability to prioritise effectively, as these are crucial skills for the role. Consider sharing a story about a time you coordinated a complex event or managed travel arrangements.
✨Be IT Savvy
Since the job requires proficiency in IT and software like PowerPoint, brush up on your technical skills before the interview. Be prepared to discuss any relevant software you've used and how quickly you can adapt to new systems. If possible, bring along a portfolio of your previous work to showcase your capabilities.
✨Emphasise Teamwork and Communication
This role involves working closely with various teams and stakeholders, so it's essential to highlight your teamwork and communication skills. Share examples of how you've collaborated with others in previous roles, and express your enthusiasm for contributing to a supportive and empowering workplace culture.