At a Glance
- Tasks: Manage project documentation and support operational activities in a dynamic life sciences environment.
- Company: Join a fast-growing company in the life sciences or pharmaceutical industry.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Other info: Ideal for those who thrive in fast-paced, evolving environments.
- Why this job: Be part of a crucial role that ensures smooth project delivery and compliance.
- Qualifications: Experience in life sciences operations and proficiency in Microsoft 365 are essential.
The predicted salary is between 36000 - 60000 € per year.
Position Summary
We are seeking a proactive and highly organised Business Operations Support Manager with experience in the life sciences or pharmaceutical industry , ideally within a start-up or fast-growing environment . This role is critical in supporting operational activities across R&D or development teams, ensuring smooth project delivery, robust documentation management, and audit readiness.
Key Responsibilities
- Manage and maintain project documentation on SharePoint and OneDrive , ensuring accuracy, version control, easy access, and compliance with audit requirements.
- Act as Archivist , ensuring structured retention of controlled documentation.
- Coordinate and support project-related meetings, including scheduling, logistics, agendas, and minutes.
- Format and prepare documents for regulatory and governance submissions .
- Track project deliverables and milestones, flagging issues or delays proactively.
- Support contract administration for project vendors and collaborators, including routing documents for signature and maintaining records.
- Facilitate onboarding of new staff and external partners by coordinating system access and distributing project documentation.
- Send out project updates and operational reminders to keep cross-functional teams aligned.
- Provide general administrative support such as expense processing , internal communication, and ad hoc tasks.
- Assist external Quality consultants with documentation tracking, compliance tasks, and meeting coordination.
Requirements
- Prior experience in life sciences or pharmaceutical operations (required).
- A can-do attitude and willingness to support cross-functional teams with flexibility and initiative.
- Experience in a biotech, start-up, or scaling environment (strongly preferred).
- Proficiency in Microsoft 365 , especially SharePoint, OneDrive, Teams, and Excel.
- Strong attention to detail, communication, and multitasking skills.
- Comfortable working in a fast-paced, evolving environment with cross-functional teams.
- Familiarity with regulated documentation , GxP expectations, and SOP compliance is a plus.
Business Operations Manager in Portsmouth employer: Northreach
Join a dynamic and innovative company at the forefront of the life sciences sector, where your role as a Business Operations Manager will be pivotal in driving operational excellence. We foster a collaborative work culture that values initiative and flexibility, offering ample opportunities for professional growth and development in a fast-paced environment. Located in a vibrant area, our team enjoys a supportive atmosphere with access to cutting-edge resources, ensuring you can thrive while making a meaningful impact in the pharmaceutical industry.
StudySmarter Expert Advice🤫
We think this is how you could land Business Operations Manager in Portsmouth
✨Tip Number 1
Familiarise yourself with the life sciences and pharmaceutical industry, especially in a start-up context. Understanding the unique challenges and dynamics of this environment will help you demonstrate your relevant experience during discussions.
✨Tip Number 2
Brush up on your skills with Microsoft 365 tools, particularly SharePoint and OneDrive. Being able to showcase your proficiency in managing project documentation and ensuring compliance will set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your experience with project management and coordination. Highlight specific examples where you've successfully managed documentation, tracked deliverables, or facilitated meetings, as these are key responsibilities for the role.
✨Tip Number 4
Network with professionals in the life sciences sector, especially those who have worked in start-ups. Engaging with industry contacts can provide valuable insights and potentially lead to referrals that could enhance your application.
We think you need these skills to ace Business Operations Manager in Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in the life sciences or pharmaceutical industry. Emphasise any roles you've had in start-ups or fast-growing environments, and showcase your skills in project documentation management and compliance.
Craft a Compelling Cover Letter:Write a cover letter that reflects your proactive attitude and organisational skills. Mention specific examples of how you've supported cross-functional teams and managed project deliverables in previous roles.
Highlight Technical Proficiency:Clearly outline your proficiency in Microsoft 365 tools, especially SharePoint and OneDrive. Provide examples of how you've used these tools to manage documentation and support project activities effectively.
Showcase Attention to Detail:In your application, demonstrate your strong attention to detail by mentioning experiences where you ensured accuracy and compliance in documentation. This is crucial for the role, so make it stand out.
How to prepare for a job interview at Northreach
✨Showcase Your Industry Experience
Make sure to highlight your previous experience in the life sciences or pharmaceutical industry. Be prepared to discuss specific projects you've worked on, especially in start-up or fast-growing environments, as this will demonstrate your ability to thrive in similar settings.
✨Demonstrate Organisational Skills
Since the role requires managing project documentation and ensuring compliance, be ready to provide examples of how you've successfully organised and maintained documentation in the past. Discuss your familiarity with tools like SharePoint and OneDrive, and how you ensure accuracy and version control.
✨Emphasise Communication and Teamwork
This position involves coordinating meetings and supporting cross-functional teams. Prepare to share instances where your communication skills have helped facilitate collaboration and keep teams aligned. Highlight your ability to send out updates and reminders effectively.
✨Prepare for Fast-Paced Scenarios
Given the dynamic nature of the role, be ready to discuss how you handle multitasking and prioritising tasks in a fast-paced environment. Provide examples of how you've flagged issues proactively and managed project deliverables to ensure smooth operations.
