At a Glance
- Tasks: Manage office operations, bookkeeping, and support the team with administrative tasks.
- Company: Join a dynamic company focused on construction and development.
- Benefits: Competitive salary, flexible working days, and opportunities for professional growth.
- Other info: Work in a supportive environment with a focus on teamwork and efficiency.
- Why this job: Be the backbone of our operations and make a real difference in a growing company.
- Qualifications: Experience in office management or administration is preferred; strong organisational skills are a must.
Office Manager - 2/3 days per week. £30-32k FTE DOE Northern Territory Developments Ltd We are looking for an organised and proactive Office Manager to oversee the day-to-day administration and business support functions of Northern Territory Developments Ltd.
Working closely with the Director and Project Lead, you will help ensure our financial administration, project records, HR information and compliance systems remain accurate, organised and up to date.
Key Responsibilities
- Manage day-to-day bookkeeping administration using Quick Books and Tradify, including supplier invoices, receipts, reconciliations, customer invoicing and credit control.
- Prepare information for CIS, VAT, payroll and regular financial reporting.
- Maintain accurate project files, drawings, specifications, quotations, variations, approvals, certificates and handover documentation.
- Monitor project records and expenditure and support the Director with regular management information.
- Maintain Tradify and Share Point/Microsoft 365 records, including site photographs and key construction documentation.
- Administer company health & safety and compliance records, including RAMS, COSHH, training, CSCS records, insurance, fleet and equipment renewals.
- Maintain employee records including holidays, sickness, timesheets, training, onboarding, reviews and other confidential HR documentation.
- Support recruitment and apprenticeship administration.
- Maintain calendars and reminders for important renewals, inspections and compliance deadlines.
- Document and improve recurring office procedures, checklists and administrative processes.
- Provide general administrative support to the Director and wider team as required.
About You You will ideally have experience in office management, business administration, bookkeeping or a similar multi-functional role.
You should be highly organised, accurate and comfortable taking ownership of recurring tasks and deadlines.
Good bookkeeping, invoicing and Microsoft Office skills are important, alongside the ability to learn new systems and improve administrative processes.
Experience within construction or trades, or knowledge of Quick Books, Tradify, Share Point, CIS, payroll, HR or health & safety administration, would be advantageous but is not essential.
This role involves access to confidential financial, commercial, project and employee information, so a high level of discretion and professionalism is essential
Office Manager in Dundee employer: Northern Territory Developments Ltd
Northern Territory Developments Ltd is an excellent employer that values organisation and proactivity in its team members. With a supportive work culture, employees benefit from flexible working arrangements, opportunities for professional growth, and a commitment to maintaining a healthy work-life balance. The company fosters a collaborative environment where your contributions directly impact project success, making it a rewarding place to develop your career.
Contact Details:
Northern Territory Developments Ltd Recruitment Team
