About this Role
Duties and Responsibilities
The School Office Administrator will:
- Manage the administrative and/orfinance function within the school,including staff and systems.
- To track debts and ensure payments are made in a timely mannerfollowing policy and goodpractice.
- Prepare and complete documentsand returns in relation to admissions and registrationprocedures and transfers to other schools.
- Ensure attendance, registers and child detailsare correct and accurate.
- Follow up pupil absencesthrough telephone and inboxes and record and update MIS systems.
- Provide support on administrative tasks for senior leadership staff, academycouncil and others.
- Provide assistance to the Headteacher when required.
- Support the Headteacher andBusiness Manager in the area of healthand safety
- Ensure all asset management is up to date
- Liaise with other staff,pupils, parents/carers and external agencies
- Develop and maintain record and information on digital systems.
- Produce, and respond to, correspondence
- Contribute to marketing and promotion of the school
- Be the first point of contactfor visitors and parents - answering queries,resolving problems and making decisions where appropriate orproactively seek out theappropriate person to obtain information and support for parents, ensuringqueries are resolved in an appropriate time scale.
- To co-ordinate an annual visitfrom a school photographer and provide best value to parents for this servicein consultation with them.
- Maintain the school websiteunder the direction of the school business manager and Headteacher.
- To maintain social mediaplatforms under the direction of the school business Manager and Headteacher.
- To attend any trainingcourses relevant to the post,ensuring continuing, personaland professional development.
- Ability to present oneselfas a role model to pupils in speech, dress,behaviour and attitude.
- The Post holder may undertake any other dutiesthat are commensurate with the post.
- Thepost holder has common duties and responsibilities in the areas of:
- QualityAssurance, Communication, Professional Practice, Health & Safety, GeneralManagement, Appraisal, Equality& Diversity, Confidentiality and Induction
Health and Safety
- Comply with the requirements of the Healthand Safety at Work Regulations
- Take reasonable care for the Health and Safety of yourselfand others
- Co-operate with the school in ensuringthat Health and Safety responsibilities are carried out
- Ensure documentation is up to date and compliant
- To perform duties in line withHealth and Safety and COSHH regulations and take action where hazards are identified, report serious hazardsimmediately to Head Teacher or other nominated person.
Knowledge and Skills
- Willing to undertake trainingto enable the post holder to keep abreast of new office and administrative systemsand to enable them to continue to develop personally and professionally.
- Reflect upon and seek to improve personal practice.
Supervising and Management
- The post holder will often be required to work withoutdirect supervision.
- Work collaboratively as aprofessional team, and carry out roles effectively, knowing when to seek helpand advice from colleagues.
Key Contactand Relationships
- Daily contact with the Headteacher, staff,children and families.General contact with other schoolstaff and suppliers.
- Have high expectations of allpupils, respecting their social, cultural, linguistic, religious and ethnic backgroundsand being committed to raising their educational achievement.
- Treat pupils consistently withrespect.
Safeguarding
- The school iscommitted to safeguarding and protecting the welfare of children and youngpeople and expects that all staff share this commitment. An enhanced DBS check and other pre-appointment checks will need to be returned prior to commencement ofemployment.
General
- To act in accordance with dataprotection and confidentiality requirements.
- To undertake additional tasksas directed by the headteacher or school business manager.
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School Office Administrator at Northern Saints Church of England Academy in Sunderland employer: Northern Saints Church of England Academy
As a KS1 SEND Learning Support Assistant at our Academy, you will be part of a nurturing and inclusive environment dedicated to supporting pupils with special educational needs. We prioritise professional development, offering training opportunities that empower you to grow in your role while fostering strong relationships with students, families, and colleagues. Located in a vibrant community, our school promotes a collaborative culture where every staff member is valued and encouraged to contribute to the well-being and success of our pupils.
Contact Details:
Northern Saints Church of England Academy Recruitment Team
