At a Glance
- Tasks: Support senior leaders and ensure smooth operations in a fast-paced environment.
- Company: Join a leading organisation shaping the future of energy systems.
- Benefits: Competitive salary, bonus potential, generous holiday, and career growth opportunities.
- Other info: Dynamic role with no two days the same, perfect for proactive individuals.
- Why this job: Be at the heart of strategic decision-making and make a real impact.
- Qualifications: Experience as an Executive Assistant and strong organisational skills required.
The predicted salary is between 36000 - 42000 £ per year.
Do you want to play a key role at the heart of one of the most influential directorates in our organisation? Are you highly organised, proactive and great at building relationships with senior leaders? We’re looking for a professional and confident Personal Assistant to provide high‑level executive support to the Director of Energy Systems and contribute to the smooth operation of a fast‑paced, strategically important directorate.
This is a fantastic opportunity to support a leadership team working at the forefront of regulatory strategy, markets, policy development and the transition to a smarter, cleaner and more resilient energy system. If you’re passionate about enabling senior leaders to perform at their best - and you thrive in environments where no two days are the same - we’d love to hear from you.
You’ll be central to keeping the directorate running efficiently: anticipating needs, managing complex priorities, coordinating communications, and ensuring deadlines and governance requirements are met. Your role will be instrumental in helping the team deliver our long-term strategic goals.
Ready to play a crucial part in shaping the future of our organisation? Let’s talk.
Along with a competitive salary of between £36,000 up to £42,000, we also offer great benefits such as:
- Bonus potential up to 10%
- Enrolment into our double-matched pension scheme
- 25 days holiday (rising with service) plus bank holidays
- Excellent opportunities for career growth
Key Responsibilities
- Executive Support & Coordination
- Act as the first point of contact for the Director of Energy Systems, ensuring the smooth and efficient running of their office.
- Provide coordination and support to the wider Energy Systems leadership team as required.
- Manage complex diaries, scheduling and prioritising meetings, travel and key commitments.
- Organise internal and external meetings and briefings, preparing agendas, materials and anticipating Executive needs.
- Attend meetings as required, take accurate notes, produce high‑quality minutes and track actions through to completion.
- Manage incoming and outgoing correspondence, prioritising emails, drafting responses and ensuring timely turnaround.
- Maintain confidentiality at all times and ensure full compliance with internal policies and governance processes.
- Directorate Support & Governance
- Ensure key reporting cycles - including budget submissions, reviews and formal reports - are met by coordinating inputs from across the directorate.
- Produce and distribute communication materials such as PowerPoint presentations, speaker notes, briefing packs and event support materials.
- Administrative & Operational Support
- Support team processes including salary administration, procurement, ordering, logistics and invoicing.
- Process monthly expenses and credit card expenditure.
- Build strong working relationships with internal and external stakeholders to support effective directorate delivery.
Skills, Knowledge, Experience & Qualifications
- Proven experience as an Executive Assistant, Personal Assistant or similar role supporting at Director level.
- Excellent planning and organisational skills, with the ability to manage competing priorities effectively.
- Experience in handling sensitive information with discretion and confidentiality, while operating with reliability and professionalism.
- Strong proficiency in Outlook, Word, PowerPoint, Excel and SharePoint.
- Confident in managing complex diaries and high‑volume correspondence.
- Ability to build and maintain effective relationships with senior stakeholders.
- Degree-level education in business, management or a related field, or one of the following qualifications:
- Institute of Administrative Management (IAM) - Level 3 Award in Professional PA and Administration Skills
- LCCI International Qualifications – Private and Executive Secretary’s Diplomas
- Pitman Training - Professional Executive PA Diploma
- Experience working in external affairs, policy, regulation or a similar environment.
Applicants are considered irrespective of sex, marital status, sexual orientation, gender re‑assignment, race, age or disability, in accordance with the Equality Act 2010.
Business Coordinator in North East employer: Northern Powergrid
Northern Powergrid is an exceptional employer, offering a dynamic work environment in Castleford or Shiremoor, where employees can thrive while contributing to the electricity network that powers millions of homes and businesses. With a competitive salary, annual bonuses, and a strong focus on employee development, we foster a culture of innovation and collaboration, empowering our analysts to turn complex data into actionable insights that drive performance improvements. Join us to be part of a team that values your contributions and supports your professional growth in a meaningful industry.
StudySmarter Expert Advice🤫
We think this is how you could land Business Coordinator in North East
✨Get Involved in Industry Events
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✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Northern Powergrid.
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We think you need these skills to ace Business Coordinator in North East
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Northern Powergrid.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Northern Powergrid. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Northern Powergrid
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Northern Powergrid, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Northern Powergrid, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Northern Powergrid could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Northern Powergrid as they’re likely seeking a candidate who can enhance their workplace culture.
