At a Glance
- Tasks: Support senior leaders and ensure smooth operations in a fast-paced environment.
- Company: Join a leading organisation shaping the future of energy systems.
- Benefits: Competitive salary, bonus potential, double-matched pension, and 25 days holiday.
- Other info: Great opportunities for career growth and dynamic work environment.
- Why this job: Be at the heart of strategic decision-making and make a real impact.
- Qualifications: Experience as an Executive Assistant and strong organisational skills required.
The predicted salary is between 36000 - 42000 £ per year.
Do you want to play a key role at the heart of one of the most influential directorates in our organisation? Are you highly organised, proactive and great at building relationships with senior leaders? We’re looking for a professional and confident Personal Assistant to provide high‑level executive support to the Director of Energy Systems and contribute to the smooth operation of a fast‑paced, strategically important directorate. This is a fantastic opportunity to support a leadership team working at the forefront of regulatory strategy, markets, policy development and the transition to a smarter, cleaner and more resilient energy system. If you’re passionate about enabling senior leaders to perform at their best - and you thrive in environments where no two days are the same - we’d love to hear from you.
You’ll be central to keeping the directorate running efficiently: anticipating needs, managing complex priorities, coordinating communications, and ensuring deadlines and governance requirements are met. Your role will be instrumental in helping the team deliver our long-term strategic goals. Ready to play a crucial part in shaping the future of our organisation? Let’s talk.
Along with a competitive salary of between £36,000 up to £42,000, we also offer great benefits such as:
- Bonus potential up to 10%
- Enrolment into our double-matched pension scheme
- 25 days holiday (rising with service) plus bank holidays
- Excellent opportunities for career growth
Key Responsibilities
- Executive Support & Coordination
- Act as the first point of contact for the Director of Energy Systems, ensuring the smooth and efficient running of their office.
- Provide coordination and support to the wider Energy Systems leadership team as required.
- Manage complex diaries, scheduling and prioritising meetings, travel and key commitments.
- Organise internal and external meetings and briefings, preparing agendas, materials and anticipating Executive needs.
- Attend meetings as required, take accurate notes, produce high‑quality minutes and track actions through to completion.
- Manage incoming and outgoing correspondence, prioritising emails, drafting responses and ensuring timely turnaround.
- Maintain confidentiality at all times and ensure full compliance with internal policies and governance processes.
- Directorate Support & Governance
- Ensure key reporting cycles - including budget submissions, reviews and formal reports - are met by coordinating inputs from across the directorate.
- Produce and distribute communication materials such as PowerPoint presentations, speaker notes, briefing packs and event support materials.
- Administrative & Operational Support
- Support team processes including salary administration, procurement, ordering, logistics and invoicing.
- Process monthly expenses and credit card expenditure.
- Build strong working relationships with internal and external stakeholders to support effective directorate delivery.
Skills, Knowledge, Experience & Qualifications
- Proven experience as an Executive Assistant, Personal Assistant or similar role supporting at Director level.
- Excellent planning and organisational skills, with the ability to manage competing priorities effectively.
- Experience in handling sensitive information with discretion and confidentiality, while operating with reliability and professionalism.
- Strong proficiency in Outlook, Word, PowerPoint, Excel and SharePoint.
- Confident in managing complex diaries and high‑volume correspondence.
- Ability to build and maintain effective relationships with senior stakeholders.
- Degree-level education in business, management or a related field, or one of the following qualifications: Institute of Administrative Management (IAM) - Level 3 Award in Professional PA and Administration Skills, LCCI International Qualifications – Private and Executive Secretary’s Diplomas, Pitman Training - Professional Executive PA Diploma.
- Experience working in external affairs, policy, regulation or a similar environment.
Applicants are considered irrespective of sex, marital status, sexual orientation, gender re‑assignment, race, age or disability, in accordance with the Equality Act 2010.
Business Coordinator employer: Northern Powergrid
Northern Powergrid is an exceptional employer, offering a dynamic work environment in Castleford or Shiremoor, where employees can thrive while contributing to the electricity network that powers millions of homes and businesses. With a competitive salary, annual bonuses, and a strong focus on employee development, we foster a culture of innovation and collaboration, empowering our analysts to turn complex data into actionable insights that drive performance improvements. Join us to be part of a team that values your contributions and supports your professional growth in a meaningful industry.
StudySmarter Expert Advice🤫
We think this is how you could land Business Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Knowing their goals and challenges will help you tailor your responses and show you're genuinely interested.
✨Tip Number 3
Practice your communication skills. Whether it's a phone call or a face-to-face chat, being clear and confident will make a great impression on potential employers.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications come directly from motivated candidates who are eager to join our team.
We think you need these skills to ace Business Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Business Coordinator role. Highlight your organisational skills, experience with senior leaders, and any relevant qualifications to show us you’re the perfect fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about supporting senior leaders and how your proactive approach can contribute to our fast-paced environment. Keep it engaging and personal!
Showcase Your Communication Skills:Since you'll be managing correspondence and coordinating communications, make sure your application showcases your strong writing skills. Clear, concise, and professional communication is key, so let that shine through in your application!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of success. It’s super easy, and you’ll be able to keep track of your application status. We can’t wait to hear from you!
How to prepare for a job interview at Northern Powergrid
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Coordinator. Familiarise yourself with the key tasks mentioned in the job description, like managing complex diaries and coordinating communications. This will help you demonstrate your knowledge and show how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires excellent planning and organisational skills, prepare examples from your past experiences where you successfully managed competing priorities or handled sensitive information. Be ready to discuss specific tools or methods you use to stay organised, as this will highlight your proactive approach.
✨Build Rapport with Senior Leaders
The ability to build strong relationships is crucial for this position. During the interview, express your enthusiasm for supporting senior leaders and share instances where you’ve effectively collaborated with high-level stakeholders. This will illustrate your interpersonal skills and your understanding of the importance of teamwork in a fast-paced environment.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and decision-making skills. Think about potential challenges you might face in the role, such as managing last-minute changes in schedules or handling confidential information. Practising your responses will help you feel more confident and articulate during the interview.
