Human Resources Officer in Glasgow

Overview

Northern Marine Group (part of the Stena Group of companies) are seeking a Human Resources Officer on a 12 Months Fixed Term Contract to join our experienced team, working 35 hours per week, 9am - 5pm, Monday - Friday. We want to hire people who are as passionate about delivering excellence as we are. The successful candidate must work in a similar role and have HR Qualifications and or relevant experience.

Key Responsibilities

• Responsible for the transition of successful candidates to new hires, executing the onboarding process and providing new employees with a robust induction.
• Provide advice and guidance to managers and employees on HR policies, procedures, and best practice.
• Manage & support the preparations of first stage employee relations issues ensuring compliance with employment law and regulations.
• Review performance management systems and processes to ensure employees are meeting the organisation\'s expectations and goals.
• Identify training and development needs and create programmes to enhance employee skills and knowledge.
• Coordinate and manage training programmes.
• Support compensation and benefit programs, including developing and implementing policies, supporting benefit renewals, and administering employee benefits programs.
• Supporting the governance and compliance to the company pension schemes.
• Oversee HR administration tasks, such as maintaining employee records, invoicing, and preparing HR reports.
• Collaborate with other departments and stakeholders to ensure that HR policies and practices align with the organisation\'s overall objectives and goals.
• Stay up to date with employee trends, best practices and recommend improvements to HR policies and process needs.
• Support the HRBP and HR People Partners with all aspects of employee relations, including maintaining positive relationships between employer and employee, addressing and resolving conflicts and issues that may arise ensuring employees are treated fairly and equitably. This will include absence management, performance management, flexible working applications, investigations, disciplinary and grievance.
• Supporting the coordination and execution of various HR initiatives including Brilliant – employee engagement survey, salary review, benefit review and performance appraisal.
• Plan and prepare the HR Wellbeing calendar of events and initiatives.
• Coordinate the wellbeing committee, ensuring regular meetings are in place and actions are executed.

HR Analytics

• Preparing monthly HR Dashboard, Job Levelling, and workforce planning reports.
• Support HR People Partners and HRBP with Ad Hoc reports as and when requested.

Process, Procedures and Audit

• Ensure processes are accurately mapped and updated on Ninetex and Qualsys.
• Continually review & improve HR processes and procedures ensuring compliance with company procedures.
• Support the team in all internal and external audits ensuring the HR team are demonstrating full compliance.
• Assisting with the management of the Onshore HR mailbox, ensuring all queries are responded to and manage the responses to more complex queries escalated from the HR Administrator.

HR Systems

• Manage the HRIS and continually review HR systems to ensure it meets business requirements, evolving in line with the company’s goals and objectives.
• Managing data entry and data accuracy to ensure that the HRIS system is up to date and reliable.
• Completion of monthly payroll checking process for payroll accuracy, security, and auditability.
• Providing training and support to HR Staff and other employees to ensure effective use of the HRIS.
• Troubleshoot HRIS issues and work with vendors to resolve technical problems.
• Maintain and update HRIS documentation and procedures.
• Analyse HRIS data to provide insights and recommendations to HR management.
• Support HR processes such as recruitment, onboarding, performance management and benefit administration through the use of HRIS and other related tools ensuring automation is in place.
• Ensure compliance with relevant laws, regulations and policies related to HRIS and data privacy and security.

You may be asked from time to time to undertake other tasks that are considered to be relevant to your position.

Candidate Requirements

• Substantial experience in HR or Payroll related function.
• Experience in HR process, data management, employment law and regulation.
• Excellent communication, interpersonal and negotiation skills.
• Strong problem solving and analytical skills.
• Knowledge of relevant laws, regulation and policies related to HRIS and data privacy and security.
• Proficiency in HR software and tools, such as performance management, HR Analytics, flexible benefits portals.
• Good written and verbal communication skills.
• Ability to work under pressure.
• Strong organisational skills.
• Able to work under own initiative and champion improvement and change internally within HR as well as the wider NMG business.

Seniority level

• Associate

Employment type

• Temporary

Job function

• Human Resources
• Industries: Maritime Transportation

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