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- Tasks: Support the Secretarial team and manage daily office operations.
- Company: Join a dynamic team in a vibrant office environment.
- Benefits: Gain valuable experience, flexible hours, and a supportive work culture.
- Why this job: Perfect for those who love organisation and want to make an impact.
- Qualifications: Basic computer skills and good communication abilities required.
- Other info: Opportunity to learn and grow within a collaborative team.
The predicted salary is between 28800 - 43200 £ per year.
The primary purpose of this role is to provide administration support to the Secretarial team as well as the wider business.
Key Responsibilities
- Opening office each morning/screening night service messages
- Checking, logging and distributing incoming ships mail items
- Processing outgoing courier shipment requests and preparing associated paperwork
- Processing ships mail despatches and associated courier requirements
- Circulating weekly ships mail despatch lists
- Monitoring stock and ordering FedEx packaging
- Administering switchboard everyday business calls and forwarding to relevant departments
- Providing Reception for checking in guests and clients
- Processing requests for visitor WI-FI password
- Processing catering and transportation requests
- Updating catering schedule & distributing updates to catering team
- Updating EL-VIS system with details of forthcoming office visits
- Providing front desk/ switchboard cover for Scotia House when required
- Support with process mapping of facilities processes
- Support with other admin tasks like ordering food and raising purchase requisitions
- Support Facility manager with any additional admin tasks
Candidate Requirements
- Computer Literate
- Standard Grade Maths or English or grade 3 or above
Office Administrator in Glasgow employer: Northern Marine Group
Contact Detail:
Northern Marine Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their success. This will help you stand out as a candidate who’s genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Office Administrator in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the Office Administrator role. We want to see how your skills align with our needs, so don’t be shy about showcasing your admin prowess!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. We love enthusiasm, so let us know what excites you about working with us at StudySmarter.
Be Clear and Concise: When filling out your application, keep it straightforward. We appreciate clarity, so avoid jargon and get straight to the point. This helps us understand your qualifications quickly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at Northern Marine Group
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of an Office Administrator. Familiarise yourself with tasks like processing courier shipments and managing the switchboard. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role involves a lot of administration support, be ready to discuss your organisational skills. Prepare examples of how you've managed multiple tasks or projects in the past. Highlighting your ability to prioritise and stay organised will impress the interviewers.
✨Practice Common Interview Questions
Anticipate questions related to customer service and communication, as you'll be dealing with guests and clients. Practising responses to questions like 'How would you handle a difficult client?' can help you articulate your thoughts clearly during the interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, or specific processes you might be involved in. This shows your enthusiasm for the position and helps you determine if it's the right fit for you.
