At a Glance
- Tasks: Support the delivery of public hearings and manage the hearing room effectively.
- Company: Join a dynamic team at the Northern Ireland Office, contributing to a significant inquiry.
- Benefits: Enjoy a competitive salary, flexible working options, and a generous pension scheme.
- Other info: Great opportunity for personal growth in a supportive and inclusive environment.
- Why this job: Be part of an impactful inquiry and gain valuable experience in a public-facing role.
- Qualifications: Strong communication skills and proficiency in Microsoft Office are essential.
The predicted salary is between 25582 - 25582 £ per year.
Salary: £25,582
A Civil Service Pension with an employer contribution of 28.97%
Contract type: Fixed term Loan
Length of employment: For a period of up to 1 year
Type of role: Legal Services
Working pattern: Flexible working, Full-time, Job share, Part-time
Location: This position is based at NIO Erskine House, BT1 4GF
About the Role:
Working to the Hearings and Communications Manager, the Inquiry Administration Support and Usher is a key, central role and will support the delivery of the Inquiry’s hearings. The primary responsibility of the role is ensuring the effective and professional delivery of the Inquiry’s hearings. This provides the post holder with an exciting opportunity to work in a public facing role, acting as a key point of contact for Inquiry attendees and ensuring hearings run smoothly and effectively. The post holder will work flexibly across the secretariat team to provide support across various work strands.
Duties and Responsibilities:
- The Inquiry Administration Support and Usher will have oversight of the hearing room on hearing days. This may include:
- Preparing the hearing room for public hearing days.
- Welcoming and assisting members of the public and legal teams into the hearing centre and managing the flow of hearings.
- Providing in person hearing room management including, working with the Inquiry team and the Inquiry’s AV provider to ensure the legal teams in the room are familiar with the technology in place, supporting with daily announcements and swearing witnesses in before they give evidence.
Outside of hearings, the Inquiry Administration Support and Usher will provide operational and administrative support to the Inquiry. This may include:
- Inbox and diary management for the Secretariat team.
- Organising travel/accommodation requests.
- Processing invoices.
- Working with the Hearings and Communications manager to ensure external suppliers are arranged in advance of hearing dates.
Essential Criteria:
- Strong verbal and interpersonal communication skills, confident with a sound ability to build professional relationships.
- Strong organisational and multitasking abilities, with excellent attention to detail.
- Proficiency in Microsoft Office.
- Flexible, reliable, and proactive approach to work.
- The role will require some out of hours working, particularly during Inquiry hearings.
Desirable:
- Existing CTC clearance (or higher)
Interview:
You will be assessed against the same behaviours at the interview stage and will be asked to provide examples of how you have demonstrated the behaviours.
Security Clearance:
This role requires National Security Vetting given the access to sensitive information afforded by the job role.
Nationality requirements:
This job is broadly open to UK nationals, nationals of the Republic of Ireland, nationals of Commonwealth countries who have the right to work in the UK, and nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein.
Benefits:
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
Further Information:
Further information about the post may be obtained from Laura Crichton via email.
Inquiry Administration Support and Usher in Belfast employer: Northern Ireland Office
The Northern Ireland Office offers a unique opportunity to be part of a vital inquiry team at Bradford Court, Belfast, where you can contribute to meaningful public service. With a strong commitment to employee development, flexible working arrangements, and a supportive work culture that values diversity and inclusion, this role not only provides competitive benefits including a generous pension scheme but also fosters personal and professional growth in a dynamic environment. Join us in making a difference while enjoying a fulfilling career in the Civil Service.
