At a Glance
- Tasks: Support the Exec Director with admin tasks and financial monitoring.
- Company: Join NIMO, a dynamic maritime support organisation in Belfast.
- Benefits: Flexible working hours, competitive salary, and a supportive team environment.
- Other info: Opportunity for growth in grant management and bookkeeping.
- Why this job: Gain valuable experience in administration and finance while making a difference.
- Qualifications: Organised, proactive, and confident communicator with Office 365 skills.
The predicted salary is between 27744 - 30000 £ per year.
We're NIMO (NI Maritime support basic bookkeeping tasks Liaise with our external accountants when needed Track expenses and help monitor budgets Grant Experience (Desirable, not essential) If you have experience with grant-funded projects, brilliant - there's scope to take on more in this area.
If not, no worries; it's not a dealbreaker.
Assist with the administration of grant claims and financial returns Help maintain accurate records and support compliance and audit readiness Liaise with funders and partner organisations as required What we're looking for...
You don't need to tick every box, but you should see yourself in most of these: Previous experience in an PA, executive assistant, or office coordination role Highly organised with a sharp eye for detail Proactive, you spot what needs doing and get on with it Confident communicator, both written and verbal Comfortable with Office 365 - particularly Outlook, Word, and Excel Discreet and trustworthy when handling sensitive or confidential information Valid driver's licence and access to your own transport Bonus if you also have: Experience writing grant applications and proposals in a public sector, charity, or grant-funded environment Bookkeeping or financial administration experience Familiarity with CRM or project management tools Candidates must have the right to work in the UK at the time of application.
We are unable to provide visa sponsorship for this role.
The Details... 📍 Location: Belfast Harbour, Airport Road West - you will need your own transportation 🕙 Hours: 2.5–3 days per week (18.75–22.5 hours) - working pattern to be agreed. 💰 Salary: £26,000–£32,000 FTE, paid pro-rata based on hours worked. 📝 Contract: Six-month contract (with possibility of extension), 2.5-3 days per week.
We genuinely support flexible working and encourage applications from anyone who needs alternative arrangements.
To apply, send your CV and cover letter to info@nimaritime. com by 12 noon on 15 July 2026.
Personal Assistant to Exec Director in Belfast employer: Northern Ireland Maritime & Offshore
At NIMO, we pride ourselves on being an excellent employer that values flexibility and work-life balance, making it an ideal place for a Personal Assistant to the Executive Director. Located in the vibrant Belfast Harbour, our supportive work culture fosters professional growth and encourages employees to take on new challenges, such as grant administration, while enjoying the benefits of a part-time role with competitive pay. Join us to be part of a team that is dedicated to making a meaningful impact in the maritime sector, all while enjoying the unique advantages of working in a dynamic and collaborative environment.
Contact Details:
Northern Ireland Maritime & Offshore Recruitment Team
