At a Glance
- Tasks: Provide essential admin support to the Executive Director and Board, ensuring smooth office operations.
- Company: Join NIFDA, a dynamic organisation focused on growth and member support.
- Benefits: Gain valuable experience, develop skills, and contribute to exciting projects.
- Other info: Opportunity for career growth in a supportive environment.
- Why this job: Be part of a team that makes a real difference in the industry.
- Qualifications: 5 GCSEs (A-C) and strong organisational skills; experience is a plus but not essential.
The predicted salary is between 25000 - 30000 € per year.
NIFDA is currently recruiting for the role of Business Support Assistant. Providing all-round administrative support for the Executive Director, Chair, and Board of Directors, the successful candidate will play a key office management role for NIFDA as well as supporting the organisation's growth.
Job Purpose: To provide all-round administrative support to both the Executive Director and Board of Directors. To support NIFDA member growth. To take responsibility for office management, project management, deadline compliance and security of documents and files.
Responsibilities:
- Be a point of contact with customers, handling enquiries and complaints aiming to provide excellent service always.
- Schedule Board meetings, prepare meeting agendas, papers, take minutes during meetings and distribute to Board members.
- Provide administrative support to the Director and manage various cluster groups.
- Maintain office correspondence including crafting routine letters and documents.
- Assist in event management for the various public and private NIFDA Events.
- Maintain and develop NIFDA databases.
- Maintain and develop the NIFDA portal (solve simple IT problems liaising with support provider as required).
- Maintain electronic filing system, ensuring processes and software are up to date, in working order and compliant with Data Protection legislation.
- Assist with key projects as directed.
- Liaise with outside agencies and governmental bodies on various projects.
PERSON SPECIFICATION:
Qualifications: a minimum of 5 GCSEs (grades A-C), or equivalent. At least three years experience providing executive-level support to a management board or committee is highly desirable but not essential if the candidate can demonstrate the appropriate skills.
Business Support Assistant TLNT1_NI in Belfast employer: Northern Ireland Food and Drink
NIFDA is an exceptional employer that values its employees by fostering a supportive and collaborative work culture. With opportunities for professional growth and development, the role of Business Support Assistant offers a chance to contribute meaningfully to the organisation's mission while enjoying a dynamic office environment in Northern Ireland. Employees benefit from a strong emphasis on teamwork, excellent training resources, and the chance to engage with key stakeholders in the food and drink industry.
Contact Detail:
Northern Ireland Food and Drink Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Assistant TLNT1_NI in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at events. We all know someone who knows someone, and a personal recommendation can really give you the edge.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show that you’re not just a fit for the role, but also for the team. Tailor your answers to reflect NIFDA's values and mission.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We can’t stress enough how much this helps in building confidence and refining your responses.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can keep you fresh in their minds. Plus, it shows your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Business Support Assistant TLNT1_NI in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Business Support Assistant role. Highlight your administrative skills and any experience you have with office management or supporting a board. We want to see how you can contribute to NIFDA's growth!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the responsibilities listed in the job description, and don’t forget to show your enthusiasm for working with NIFDA.
Showcase Your Communication Skills:As a Business Support Assistant, communication is key. Make sure your application reflects your ability to handle enquiries and complaints effectively. Use clear and concise language, and demonstrate your attention to detail in all written correspondence.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re tech-savvy, which is a bonus!
How to prepare for a job interview at Northern Ireland Food and Drink
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Support Assistant. Familiarise yourself with NIFDA's mission and values, and think about how your skills can contribute to their goals. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Prepare for Common Questions
Anticipate questions related to administrative support, project management, and customer service. Think of specific examples from your past experiences that demonstrate your ability to handle enquiries, manage deadlines, and maintain databases. Practising these responses will help you articulate your thoughts clearly during the interview.
✨Showcase Your Organisational Skills
Since this role involves office management and scheduling, be ready to discuss how you stay organised. Bring up any tools or methods you use to manage your time and tasks effectively. You might even want to mention how you’ve handled multiple projects simultaneously in the past, as this will highlight your ability to juggle responsibilities.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, upcoming projects, or how success is measured in the role. This shows that you’re not only interested in the position but also eager to contribute positively to the organisation’s growth.
