At a Glance
- Tasks: Provide top-notch admin support for governance and project management at TCV.
- Company: Join The Conservation Volunteers, a leading charity focused on environmental conservation.
- Benefits: Flexible home-based or hybrid work, competitive salary, and opportunities for personal growth.
- Other info: Engage with senior leaders and contribute to impactful projects in a dynamic team.
- Why this job: Make a difference in conservation while honing your admin skills in a supportive environment.
- Qualifications: Strong organisational skills, Microsoft Office proficiency, and experience in senior-level administration.
The predicted salary is between 25477 - 25477 £ per year.
The Conservation Volunteers are looking for a highly organised, proactive and discreet Project & Governance Administrator to provide high quality administrative support within TCV’s developing Project Management Office, and to support the CEO, Leadership Team, Board of Trustees and key governance meetings.
This is an administration role with a strong focus on meeting organisation, document control, accurate records and follow-up. You will work closely with the Programme Manager and Project & Governance Co-ordinator to provide administrative support that helps leadership, governance and PMO routines run smoothly.
The role will include:
- Arranging and scheduling meetings
- Resolving diary clashes
- Preparing agendas
- Collating and distributing papers
- Maintaining action logs
- Following up agreed actions
This will cover Leadership Team meetings, Board and Sub-Committee meetings, PMO meetings and other project or governance forums, including support for annual meeting cycles, Board and Committee packs, trustee liaison and escalation of queries to the Project & Governance Co-ordinator or Programme Manager where needed.
A key part of the role will be producing clear, accurate and timely minutes from senior-level meetings, capturing decisions, actions and key discussion points with appropriate judgement and discretion.
You will also provide administrative support to project management reporting processes, which may include:
- Maintaining SharePoint workspaces
- Filing and version-controlling project documents
- Updating simple trackers
- Supporting meeting packs
- Helping the Project & Governance Co-ordinator keep project reporting routines organised and consistent
The postholder may also help with practical administration such as arranging travel, supporting internal events, preparing for visits, welcoming visitors, and helping colleagues plan briefings or conferences.
The role will involve regular contact with senior leaders, trustees, committee members and colleagues across TCV, so strong communication, judgement, confidentiality and professionalism are essential. You will need to build positive working relationships, be personable and responsive, and use initiative to make it easier for busy stakeholders to engage with papers, actions and follow-up.
This role would suit someone with excellent administration and co-ordination skills, strong Microsoft Office and SharePoint capability, and experience in senior-level administration, governance support, committee servicing, minute-taking, project administration or a similar environment. Experience of working in a charity, governance or PMO setting would be helpful.
The Conservation Volunteers – Project and Governance Administrator employer: Northern Ireland Environment Link
Groundwork NI is an exceptional employer that champions community engagement and development, offering a dynamic work culture where innovation meets impact. Employees benefit from comprehensive growth opportunities, collaborative teamwork, and the chance to make a meaningful difference in diverse communities across Northern Ireland. With a focus on strategic partnerships and sustainable funding, this role provides a unique platform for personal and professional development in a supportive environment.
Contact Details:
Northern Ireland Environment Link Recruitment Team
