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- Tasks: Support the Managing Director with scheduling, communications, and operational tasks in a fast-paced environment.
- Company: Join a dynamic team at Lawnswood Business Park with a focus on collaboration and growth.
- Benefits: Flexible working options, competitive salary, and opportunities for professional development.
- Why this job: Be the key support for leadership and make a real impact in a thriving business.
- Qualifications: Strong communication skills, organisational abilities, and 3-5 years of administrative experience required.
- Other info: Exciting opportunities for event planning and team-building activities await you!
The predicted salary is between 28800 - 43200 £ per year.
The Personal Assistant provides high-level administrative support to the Managing Director and other key Senior team members by managing schedules, communications, and operational tasks. This role requires exceptional organisational skills, discretion, and the ability to anticipate needs in a fast-paced environment. Regular on-site presence is important; the position will be primarily based at Lawnswood Business Park with occasional flexibility to work from home depending on schedules.
Responsibilities
- Manage the MD's calendars, including scheduling meetings, appointments, and travel ensuring effective time management and preparation of meetings.
- Serve as a primary point of contact between the MD and internal/external stakeholders.
- Manage emails and the inbox of the MD.
- Prepare and edit correspondence, reports, presentations, and meeting materials.
- Coordinate and attend meetings as required; take minutes and track follow-up actions.
- Handle confidential and sensitive information with professionalism and discretion.
- Manage expense reports, invoices, and basic budgeting tasks.
- Organise files, records, and documents for easy access and compliance.
- Support special projects and initiatives as assigned.
- Assist in dealing with urgent maintenance issues across the business that cannot be managed by the central facilities teams.
- Assist with event planning, board meetings, and MD communications.
- Collation of board report information and weekly reporting in line with monthly and weekly deadlines.
- Anticipate the MD's needs and proactively resolve administrative issues.
- Research and organise teambuilding events – summer party, annual awards, charity events and other suchlike events and meetings.
- General head office management including monthly orders required and received.
- Maintain confidentiality and privacy at all times in respect of these and any other communications which are necessary and appropriate for the discharge of the role and responsibilities.
- Undertaking other duties not specifically stated which from time to time are necessary without altering the nature or level of responsibility.
Qualifications
- Excellent communication skills.
- Excellent computer literacy and numeracy.
- Ability to prioritise workload.
- Ability to work unsupervised.
- Excellent interpersonal skills.
- Highly organised individual.
- Highly driven and motivated.
- Ability to organise a team.
Essential Skills
- Internet and PC proficiency with advanced MS Word, Excel, PowerPoint & Outlook skills.
- Current Driver's License and access to a vehicle.
- 3 to 5 years proven administrative assistant experience.
- Demonstrated experience with MS Word, MS Excel, MS Power Point and related programs.
- Demonstrated experience with high efficiency and accuracy of typing and reporting.
- Experience with diary and travel management.
Personal Assistant to Managing Director in Leeds employer: Northern Estate Agencies Limited
Contact Detail:
Northern Estate Agencies Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Managing Director in Leeds
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the Managing Director's background. Prepare some thoughtful questions to show you're genuinely interested and ready to take on the challenges of the role.
✨Tip Number 3
Show off your organisational skills! Bring a portfolio with examples of your previous work, like reports or presentations you've created. This will demonstrate your ability to manage tasks effectively and keep everything in order.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you're keen on joining our team and helps us keep track of your application better.
We think you need these skills to ace Personal Assistant to Managing Director in Leeds
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience as a Personal Assistant. We want to see how your skills match the specific needs of the Managing Director and the team!
Show Off Your Organisational Skills: In your application, give examples of how you've successfully managed schedules, communications, or projects in the past. We love seeing candidates who can demonstrate their ability to keep things running smoothly!
Be Professional Yet Personable: While we appreciate professionalism, don’t be afraid to let your personality shine through! A friendly tone can make your application stand out and show us that you’d fit right in with our team.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Northern Estate Agencies Limited
✨Master the MD's Schedule
Before the interview, get familiar with how to manage a busy calendar. Research tools and techniques for effective scheduling and time management. Be ready to discuss how you would prioritise tasks and handle last-minute changes.
✨Showcase Your Communication Skills
As a Personal Assistant, communication is key. Prepare examples of how you've effectively communicated with stakeholders in the past. Think about times when you had to handle sensitive information or resolve conflicts, and be ready to share those stories.
✨Demonstrate Organisational Prowess
Bring along a portfolio that showcases your organisational skills. This could include examples of reports, presentations, or meeting minutes you've prepared. Discuss your methods for keeping files and documents organised, as well as how you ensure compliance.
✨Anticipate Needs Like a Pro
Think about how you can proactively support the Managing Director. Prepare to discuss how you would anticipate their needs and resolve administrative issues before they arise. Show that you can think ahead and be a step ahead in a fast-paced environment.
