UK&I Office Manager & Executive Assistant (m/f/d)

Northern Data Group are looking for an exceptional Office Manager & Executive Assistant to become the operational heartbeat of our London office. This is a dual role with a strong emphasis on Office Management & will be ideal for someone who loves creating structure, driving efficiency and building an environment where high-performing teams can do their best work. This is a hands-on role in a fast-moving environment & you’ll need to be proactive, solutions-focused and comfortable taking ownership.

YOUR RESPONSIBILITIES:

• Take ownership of the day-to-day operations of our Central London office (near Bank)
• Create a professional, efficient and welcoming environment for employees and visitors
• Manage vendor relationships, building management and service providers
• Oversee office budget, purchasing and invoice coordination
• Ensure health & safety compliance and facilities standards are maintained
• Coordinate onboarding logistics (workspace setup, access, equipment alignment with IT)
• Drive office improvements and process efficiencies
• Organise team events, internal gatherings and culture initiatives
• Act as the go-to person for all London office matters
• Travel monthly to our Dublin office to ensure alignment and consistency across locations
• Provide proactive diary and calendar management for senior leadership
• Coordinate internal and external meetings, including preparation of materials
• Manage domestic and international travel arrangements
• Support leadership meetings with agenda preparation and documentation
• Act as a trusted liaison across teams and stakeholders
• Handle sensitive information with discretion and professionalism

YOUR EXPERIENCE:

• Proven experience as an Office Manager, Workplace Manager or similar role (essential)
• Experience supporting senior executives in an EA capacity
• Highly organised with exceptional attention to detail
• Confident managing vendors, facilities and budgets
• Strong communication and stakeholder management skills
• Comfortable operating in a high-growth, evolving environment
• Proactive mindset with a “roll up your sleeves” approach
• Ability to prioritise and manage multiple tasks simultaneously
• Discreet and professional when handling confidential matters
• Experience in a technology, AI, SaaS or infrastructure environment (nice to have)
• Exposure to multi-office or international organisations (nice to have)
• Experience supporting C-suite executives (nice to have)
• Preferred: In-date First Aid training qualifications

WHAT WE OFFER

With us, you will work towards the future of HPC: From new, sustainable building methods for data centers to cooling concepts to software solutions for accelerated compute. Your approaches count: In official exchange formats or spontaneously at the coffee machine. At Northern Data, it’s the best idea that counts - not the hierarchy. We’re looking forward to getting your inputs!

You make the difference in the company: Unlike in established corporations, at Northern Data you will really help shape things. From implementing new departments, to optimizing processes and culture.

Best-in-class partners: The best work with Northern Data. This means a knowledge and time advantage from which your career and our customers benefit equally.

Green by heart: Sustainability is at the core of Northern Data. With us, you actively work on the carbon neutrality of datacenters worldwide. Beginning with our infrastructure and continuing with the solutions for our clients, we work towards a green future.

Home Office facts:

Work with our international and virtual team flexible from home. And of course, your hardware wishes will be fulfilled to make your ideas for next-level HPC come true.

Your wellness matters:

At Northern Data we have regular wellbeing initiatives that are designed to promote wellness, diversity, inclusion, and much more, ensuring a supportive and enriching environment for our global team.