At a Glance
- Tasks: Provide essential admin support across departments and manage data entry tasks.
- Company: Join NWCare, a dynamic employer committed to equal opportunities.
- Benefits: Gain valuable experience in a supportive environment with flexible working options.
- Other info: Opportunity to work across various branches and develop your professional skills.
- Why this job: Perfect for those looking to kickstart their career in a busy office setting.
- Qualifications: 12 months of office experience and strong communication skills required.
The predicted salary is between 24000 - 28000 £ per year.
NWCare are recruiting an administrative assistant to provide administrative support to the branch across all departments, when required. To enter data from various source documents into the computer system for storage, processing and data management purposes. Work within GDPR legislation. The administration staff are part of the business continuity plan and job roles may change to meet business needs.
DUTIES AND RESPONSIBILITIES
- To report to the HR Manager and Registered Manager in accordance with established guidelines
- To provide administrative support to all departments
- To answer calls and refer to correct person/department
- Arrange interviews and participate in interviews
- To book induction and update training
- Ensure data is input into the computerised information system
- Check source of documents for accuracy
- Scan documents into document management systems or databases
- Comply with data integrity and security policies
- Have the flexibility to work in any of the NWCare branches should business needs dictate
CYBER SECURITY
The Employee shall not download unauthorised software, circumvent security controls, or take any action that may compromise the Employer’s network, particularly when working remotely. Any suspected security breach or 'phishing' attempt must be reported to IT Technician immediately. A failure to maintain cyber security standards or a breach of this clause may be treated as a disciplinary matter and, in cases of serious negligence, may constitute gross misconduct.
DATA PROTECTION
The Employee shall comply with the organisation’s Data Protection Policy when handling personal data in the course of employment including personal data relating to any employee, worker, contractor, customer, client, supplier or agent of the Employer. Failure to comply with the Data Protection policy may be dealt with under the Employer’s disciplinary procedure and, in serious cases, may be treated as gross misconduct leading to summary dismissal. Unlawful or unauthorised processing of data by an Employee during or after his/her period of employment with the company may constitute a breach of data protection legislation which may require notification to the Information Commissioner’s Office (ICO) and affected individuals. Data theft can constitute a criminal offence which can result in criminal conviction, fines and civil proceedings for compensation from affected parties.
Skills
- A minimum of 12 months’ experience in a busy office environment
- Good interpersonal, listening and communication skills
- Diary management
- Proficient in relevant computer applications such as MS Office
- Flexibility to work in any NWCare branch, should business needs dictate
- Ability to communicate effectively both verbally and in writing
- Ability to deal with others effectively
- Ability to plan and organise workload
- Capable of working as part of a team but also working on own initiative
- Good working knowledge of IT and telephone systems
- Accurate keyboard skills and proven ability to enter data at the required speed
- Knowledge of correct grammar, spelling and punctuation
- Knowledge of clerical and administrative procedures
- 2 years’ experience in a busy office
- Experience of data inputting
- Experience of telephone system
Additional NWCare is an equal opportunities employer. NWCare wishes to ensure equal opportunity is given to all job applicants and this company will not discriminate on the grounds of gender, sexual orientation, religious belief, political opinion, marital status, age or disability.
Administrative Assistant - Belfast branch employer: Northern Advisory Council for Further Education
NWCare is an exceptional employer that values its administrative staff, offering a supportive work culture where flexibility and collaboration are key. With opportunities for professional growth and development across various branches in Belfast, employees can thrive in a dynamic environment while contributing to meaningful community care. The company prioritises data protection and cyber security, ensuring a safe and compliant workplace for all team members.
Contact Details:
Northern Advisory Council for Further Education Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant - Belfast branch
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections at NWCare. A personal recommendation can really give you the edge over other candidates.
✨Tip Number 2
Prepare for the interview by researching NWCare and understanding their values. This way, you can tailor your answers to show how you fit into their culture and how your skills align with their needs.
✨Tip Number 3
Practice common interview questions and have examples ready that showcase your experience in a busy office environment. Highlight your data inputting skills and your ability to manage multiple tasks effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Administrative Assistant - Belfast branch
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight your experience in busy office environments and any relevant skills like diary management and data inputting. We want to see how you fit into our team!
Show Off Your Communication Skills:Since this role involves a lot of communication, be sure to showcase your interpersonal skills in your application. Use clear and concise language, and don’t forget to check your grammar and spelling – it matters to us!
Be Flexible:Mention your flexibility to work across different NWCare branches if needed. This shows us that you’re adaptable and ready to meet the business needs, which is super important for this role.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep everything organised. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Northern Advisory Council for Further Education
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Administrative Assistant role. Familiarise yourself with data management practices and GDPR legislation, as these are crucial for the position. Being able to discuss these topics confidently will show that you're serious about the job.
✨Show Off Your Skills
Highlight your experience in a busy office environment during the interview. Be ready to share specific examples of how you've managed diaries, handled calls, or inputted data accurately. This will demonstrate your capability and give the interviewers a clear picture of what you can bring to the team.
✨Be Flexible and Adaptable
Since the role requires flexibility to work across different branches, be prepared to discuss how you've adapted to changing circumstances in previous jobs. Share instances where you've successfully taken on new tasks or adjusted your workload to meet business needs.
✨Communicate Clearly
Effective communication is key for this role. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to questions and respond thoughtfully. This will not only showcase your interpersonal skills but also your ability to follow instructions and engage with others effectively.
