At a Glance
- Tasks: Provide essential admin support and manage data across various departments.
- Company: Join NWCare, a forward-thinking healthcare provider with a commitment to equality.
- Benefits: Gain valuable experience, flexible working options, and a supportive team environment.
- Other info: Opportunities for growth and learning in a collaborative workplace.
- Why this job: Make a difference in healthcare while developing your skills in a dynamic setting.
- Qualifications: 12 months of office experience and strong communication skills required.
The predicted salary is between 24000 - 28000 £ per year.
NWCare is recruiting an administrative assistant to provide administrative support to the branch across all departments, when required. To enter data from various source documents into the computer system for storage, processing and data management purposes. Work within GDPR legislation. The administration staff are part of the business continuity plan and job roles may change to meet business needs.
DUTIES AND RESPONSIBILITIES
- To report to the HR Manager and Registered Manager in accordance with established guidelines
- To provide administrative support to all departments
- To answer calls and refer to the correct person/department
- Arrange interviews and participate in interviews
- To book induction and update training
- Ensure data is input into the computerised information system
- Check source of documents for accuracy
- Scan documents into document management systems or databases
- Comply with data integrity and security policies
- Have the flexibility to work in any of the NWCare branches should business needs dictate
CYBER SECURITY
The Employee shall not download unauthorised software, circumvent security controls, or take any action that may compromise the Employer’s network, particularly when working remotely. Any suspected security breach or 'phishing' attempt must be reported to IT Technician immediately. A failure to maintain cyber security standards or a breach of this clause may be treated as a disciplinary matter and, in cases of serious negligence, may constitute gross misconduct.
DATA PROTECTION
The Employee shall comply with the organisation’s Data Protection Policy when handling personal data in the course of employment including personal data relating to any employee, worker, contractor, customer, client, supplier or agent of the Employer. Failure to comply with the Data Protection policy may be dealt with under the Employer’s disciplinary procedure and, in serious cases, may be treated as gross misconduct leading to summary dismissal. Unlawful or unauthorised processing of data by an Employee during or after his/her period of employment with the company may constitute a breach of data protection legislation which may require notification to the Information Commissioner’s Office (ICO) and affected individuals. Data theft can constitute a criminal offence which can result in criminal conviction, fines and civil proceedings for compensation from affected parties.
QUALIFICATIONS
- A minimum of 12 months’ experience in a busy office environment
- Good interpersonal, listening and communication skills
- Diary management
- Proficient in relevant computer applications such as MS Office
- Flexibility to work in any NWCare branch, should business needs dictate
SKILLS
- Ability to communicate effectively both verbally and in writing
- Ability to deal with others effectively
- Ability to plan and organise workload
- Capable of working as part of a team but also working on own initiative
- Good working knowledge of IT and telephone systems
- Accurate keyboard skills and proven ability to enter data at the required speed
- Knowledge of correct grammar, spelling and punctuation
- Knowledge of clerical and administrative procedures
- 2 years’ experience in a busy office
- Experience of data inputting
- Experience of telephone system
NWCare is an equal opportunities employer. NWCare wishes to ensure equal opportunity is given to all job applicants and this company will not discriminate on the grounds of gender, sexual orientation, religious belief, political opinion, marital status, age or disability. NWCare is part of the North West Healthcare Group.
Administrative Assistant - Data & Compliance Support employer: Northern Advisory Council for Further Education
NWCare is an exceptional employer that prioritises employee growth and development within a supportive work culture. Located in Ballykelly, our team enjoys a collaborative environment where flexibility and adaptability are valued, alongside comprehensive training opportunities to enhance skills in data management and compliance. As part of the North West Healthcare Group, we are committed to equal opportunities and fostering a diverse workplace, making NWCare a rewarding place to build your career.
Contact Details:
Northern Advisory Council for Further Education Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant - Data & Compliance Support
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, attend local events, or join online groups. You never know who might have a lead on that perfect administrative assistant role.
✨Tip Number 2
Practice makes perfect! Before any interview, do a mock run with a friend or family member. This will help you feel more confident and ready to tackle those tricky questions about data management and compliance.
✨Tip Number 3
Show off your skills! Bring examples of your previous work or projects to the interview. Whether it’s data entry accuracy or diary management, demonstrating your experience can really set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing familiar names pop up in our system!
We think you need these skills to ace Administrative Assistant - Data & Compliance Support
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight your experience in data entry and compliance, as well as any relevant skills that match the job description. We want to see how you fit into our team!
Show Off Your Communication Skills:Since this role involves a lot of communication, be sure to showcase your interpersonal skills in your application. Use clear and concise language, and don’t forget to proofread for grammar and spelling – we love attention to detail!
Demonstrate Flexibility:Mention your flexibility to work across different branches if needed. This shows us that you’re adaptable and ready to meet the business needs, which is super important for this position.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get you on our radar. Don’t miss out on this opportunity!
How to prepare for a job interview at Northern Advisory Council for Further Education
✨Know Your Data Protection Basics
Since the role involves handling personal data, brush up on GDPR and the company's Data Protection Policy. Be ready to discuss how you would ensure compliance and maintain data integrity in your daily tasks.
✨Show Off Your Admin Skills
Prepare examples of your experience in a busy office environment. Highlight your diary management skills and proficiency in MS Office. Think of specific situations where you successfully organised workloads or improved efficiency.
✨Demonstrate Flexibility
The job requires flexibility to work across different branches. Be prepared to discuss your adaptability and willingness to take on various roles as needed. Share any past experiences where you had to adjust quickly to changing circumstances.
✨Practice Effective Communication
As an Administrative Assistant, communication is key. Prepare to showcase your verbal and written communication skills. You might even want to role-play answering calls or arranging interviews to demonstrate your approach in real-time.
