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- Tasks: Support senior leadership and keep operations running smoothly in a dynamic construction environment.
- Company: Ambitious construction and project management business with a strong reputation.
- Benefits: Competitive salary, hands-on experience, and opportunities for professional growth.
- Other info: Fast-paced role with excellent career development opportunities.
- Why this job: Be at the heart of exciting projects and make a real impact on the team's success.
- Qualifications: Strong IT skills, organisation, and communication abilities are essential.
The predicted salary is between 32000 - 32000 £ per year.
Location: Brixworth - Fully office based
Salary: Up to £32,000 per annum
Job Type: Full-time, permanent
Overview: Our client is a growing and ambitious construction and project management business, delivering high-quality fit-out, refurbishment, and renovation projects across commercial, retail, and residential sectors. With a strong track record and a hands-on approach, they manage projects from concept through to completion and have built a reputation for delivering exceptional results for their clients. As the business continues to grow, they’re now looking for a proactive and highly organised Operations & Executive Assistant to support senior leadership and the wider team. This is a varied and fast-paced role where you’ll be at the heart of the business—keeping operations running smoothly, supporting key projects, and acting as a central point of contact across teams.
Key Responsibilities:
- Documentation Management: Preparing, reviewing and tracking construction documents, including contracts, requests for information (RFIs) and site reports
- Reporting: Preparing reports, presentations, and data for client meetings and internal project updates
- Onboarding and Compliance: Handling the onboarding of new staff and subcontractors, including organising inductions, site access and ensuring compliance with safety regulations
- Scheduling: Managing complex diaries, scheduling meetings, site visits and project milestones
- Site Liaison: Working with project managers and external clients to ensure effective communication
- Procurement Support: Raising Purchase Order (PO) requests and liaising with procurement teams
- Office Management: Overseeing the day-to-day operations of the head office or site office
- Invoicing and Payment: Managing subcontractor invoices and tracking payments
- Expenses: Processing expense claims for the team
- Budget Tracking: Assisting with project budgeting and expense logging
- Gatekeeping: Acting as the first point of contact for senior staff, handling calls and emails, and managing the flow of information
- Stakeholder Liaison: Coordinating with contractors, clients and suppliers
Key Skills & Experience:
- Industry Knowledge: Familiarity with construction terminology and processes
- Strong IT skills
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) with minimum intermediate proficiency in Microsoft Excel
- Organisation & Time Management: Ability to prioritise tasks in a fast-paced environment
- Excellent written and verbal communication skills
- Discretion & Initiative: Ability to handle confidential information and act proactively
- High level of discretion and professionalism
Personal Attributes:
- Proactive and solutions-focused
- Detail-oriented with strong accuracy
- Approachable and confident communicator
- Adaptable and comfortable working in a fast-paced environment
Operations & Executive Assistant in Corby employer: Northampton Business Directory
Contact Detail:
Northampton Business Directory Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations & Executive Assistant in Corby
✨Tip Number 1
Network like a pro! Reach out to people in the construction and project management sectors. Attend industry events or join relevant online groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their work and think about how your skills can contribute. Show them you’re not just another candidate, but someone who genuinely cares about their success.
✨Tip Number 3
Practice your communication skills! As an Operations & Executive Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable talking about your experience and how it relates to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Operations & Executive Assistant in Corby
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations & Executive Assistant role. Highlight relevant experience in documentation management, scheduling, and stakeholder liaison. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your familiarity with construction terminology and your proactive approach to problem-solving. Let us know why you’re excited about this opportunity!
Showcase Your IT Skills: Since strong IT skills are key for this role, make sure to mention your proficiency in Microsoft Office, especially Excel. If you've used any specific tools or software in previous roles, give us the lowdown on that too!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at Northampton Business Directory
✨Know Your Stuff
Familiarise yourself with construction terminology and processes. This role is all about supporting operations, so being able to speak the language will impress your interviewers and show that you're ready to hit the ground running.
✨Show Off Your Organisation Skills
Prepare examples of how you've managed complex schedules or handled multiple tasks at once. Use specific scenarios where you demonstrated your time management skills, as this role requires juggling various responsibilities.
✨Be Ready to Communicate
Since you'll be liaising with different teams and stakeholders, practice articulating your thoughts clearly. Think of a few examples where effective communication made a difference in your previous roles, especially in fast-paced environments.
✨Demonstrate Discretion and Initiative
This position involves handling confidential information, so be prepared to discuss how you've maintained professionalism in sensitive situations. Share instances where you took the initiative to solve problems or improve processes without being asked.