At a Glance
- Tasks: Control and manage QHSSE documentation for compliance and operational use.
- Company: Join a leading company in the marine and energy sectors.
- Benefits: Flexible part-time hours, competitive pay, and professional growth opportunities.
- Other info: Work independently in a dynamic environment with a focus on detail.
- Why this job: Make a real impact on safety and quality in exciting projects.
- Qualifications: Experience in document control and knowledge of ISO standards required.
The predicted salary is between 40500 - 49500 £ per year.
Main Purpose Of Job
To provide authoritative, proactive control of all Quality, Health, Safety, Security and Environmental (QHSSE) documentation forming part of the Company Integrated Management System (IMS), ensuring that all information is current, compliant, controlled, auditable, and always fit for operational use. The QHSSE Document Controller is responsible for ensuring integrity, governance, and effectiveness of Document control for all project specific requirements.
Reporting Relationship
Reports directly to the Group QHSSE Manager
Key Work Areas Responsible For
- Due to the part-time nature of this role, responsibilities are prioritised toward:
- IMS integrity and compliance
- Daily document control activities
- Audit and regulatory readiness
- Project and change support as directed
Assist in changes to the Integrated Management System (IMS)
Establish and enforce document control governance in line with project requirements
Control the flow of information between internal teams, client systems
Prevent the use and circulation of obsolete, uncontrolled, or superseded documents.
Challenge non‑compliant practices relating to document handling
Review and process information exchanges, ensuring compliance with agreed standards
Maintain the Operational Master Document Register, ensuring real-time accuracy
Support project teams in compiling and issuing project deliverables and reports
Conduct routine health checks on the IMS to ensure documents remain accessible, usable, and audit‑ready.
Assist With And Manage Document Control Arrangements For
- Vessel acquisitions / New builds
- Charterers requirements & documentation control
- Management of change
Communications
Clear, professional communication is essential to ensure document control requirements are understood and consistently applied.
Qualifications/Training & Personal Qualities/Characteristics
- Experience in marine, offshore, renewable or energy sectors.
- Proven experience in Document Control or Information Management
- Strong understanding of document management processes and information workflows
- Demonstrable knowledge of ISO standards in particular ISO 9001:2015
- Strong understanding of document management processes and industry best practices
- Hands‑on experience with Electronic Document Management Systems (EDMS)
- Strong understanding of controlled document lifecycles and audit expectations.
- Knowledge of QHSSE documentation types & auditable requirements
- Excellent written and verbal communication skills for effective collaboration
- Detail-oriented with a methodical and organised approach
- Self‑motivated and proactive, with the ability to work independently and take initiative
QHSSE Document Controller (Part Time) employer: North Star
As a leading employer in the maritime industry, our company offers an exceptional work environment for the Chief Officer role within our ERRV Fleet. With a strong commitment to safety and employee well-being, we provide competitive salaries, a generous 4 weeks on/off rotation, and a contributory pension scheme, alongside access to our Employee Assistance Programme. Our culture fosters professional growth and inter-departmental collaboration, making it a rewarding place for those seeking meaningful employment in a dynamic and supportive setting.
