At a Glance
- Tasks: Control and manage QHSSE documentation for compliance and operational use.
- Company: Join a leading company in the marine and energy sectors.
- Benefits: Flexible part-time hours, competitive pay, and professional growth opportunities.
- Other info: Work independently in a dynamic environment with a focus on detail.
- Why this job: Make a real impact on safety and quality in exciting projects.
- Qualifications: Experience in document control and knowledge of ISO standards required.
The predicted salary is between 40000 - 50000 £ per year.
- Job Title
- QHSSE DOCUMENT CONTROLLER
- Department
- QHSSE
- Division
- Aberdeen
- Location
- Aberdeen
- Hours
- 3 Days per week (Part Time)
- Main Purpose of Job
To provide authoritative, proactive control of all Quality, Health, Safety, Security and Environmental (QHSSE) documentation forming part of the Company Integrated Management System (IMS), ensuring that all information is current, compliant, controlled, auditable, and always fit for operational use.
The QHSSE Document Controller is responsible for ensuring integrity, governance, and effectiveness of Document control for all project specific requirements.
- Reporting Relationship
- Reports directly to the Group QHSSE Manager
- Key Work Areas Responsible For
- Due to the part‑time nature of this role, responsibilities are prioritised toward:
- IMS integrity and compliance
- Daily document control activities
- Audit and regulatory readiness
- Project and change support as directed
- Assist in changes to the Integrated Management System (IMS)
- Establish and enforce document control governance in line with project requirements
- Control the flow of information between internal teams, client systems
- Prevent the use and circulation of obsolete, uncontrolled, or superseded documents.
- Challenge non‑compliant practices relating to document handling
- Review and process information exchanges, ensuring compliance with agreed standards
- Maintain the Operational Master Document Register, ensuring real‑time accuracy
- Support project teams in compiling and issuing project deliverables and reports
- Conduct routine health checks on the IMS to ensure documents remain accessible, usable, and audit‑ready.
• Assist with and manage document control arrangements for
- Vessel acquisitions / New builds
- Charterers requirements & documentation control
- Management of change
- Communications
Clear, professional communication is essential to ensure document control requirements are understood and consistently applied.
Qualifications / Training & Personal Qualities / Characteristics
- Experience in marine, offshore, renewable or energy sectors.
- Proven experience in Document Control or Information Management.
- Strong understanding of document management processes and information workflows.
- Demonstratable knowledge of ISO standards in particular ISO 9001:2015.
- Strong understanding of document management processes and industry best practices.
- Hands‑on experience with Electronic Document Management Systems (EDMS).
- Strong understanding of controlled document lifecycles and audit expectations.
- Knowledge of QHSSE documentation types & auditable requirements.
- Excellent written and verbal communication skills for effective collaboration.
- Detail‑oriented with a methodical and organized approach.
- Self‑motivated and proactive, with the ability to work independently and take initiative.
- #J-18808-Ljbffr
QHSSE Document Controller (Part Time) employer: North Star Shipping
North Star Shipping is an excellent employer, offering a supportive work culture that values compliance and integrity in its operations. With a focus on employee growth, the part-time QHSSE Document Controller role provides opportunities to enhance your skills in document management while working in the vibrant city of Aberdeen. Enjoy the flexibility of a part-time schedule, allowing for a balanced work-life dynamic in a company committed to excellence and regulatory readiness.
