Office Administrator

JOB TITLE: Office Administrator

DEPARTMENT: Group DIVISION: North Star

LOCATION: Aberdeen HOURS: 37.5

MAIN PURPOSE OF JOB

To provide administrative support across the Company

REPORTING RELATIONSHIPS

Reporting to the Executive Assistant to CEO and CFO, with indirect reports to Department Heads on Administration tasks assigned.

KEY WORK AREAS

• Prepare meeting rooms with refreshments and stationery
• Maintain stock of stationery for building
• Maintain stock of refreshments, tea, coffee, water etc.
• Managing company correspondence i.e. incoming and outgoing mail.
• Organise meetings, and oversee catering as required.
• Responsible for arrangement of Executive team and non-exec travel.
• Administration support to the Executive Assistant as required
• Provide C-Suite support as and when required
• Point of contact for Facilities and cleaning matters

COMMUNICATIONS

Daily communication with Executive Assistant to CEO and CFO and with relevant departments

QUALIFICATIONS/TRAINING

• Computer Literate – Microsoft Packages i.e. word, excel, outlook
• General Administration Experience

PERSONAL QUALITIES/REQUIREMENTS

• Excellent verbal and non-verbal communication skills
• Strong organisational skills
• Attention to detail
• Ability to work on own initiative without supervision
• Professional and welcoming manner
• Aptitude for helping other people

Ability to schedule meetings and calendar organisation