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- Tasks: Assist in managing invoices and maintaining vendor relationships for accurate financial reporting.
- Company: Join a dynamic finance team in a supportive business environment.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Why this job: Gain hands-on experience in finance while contributing to process improvements.
- Qualifications: Experience in Accounts Payable and strong knowledge of accounting principles required.
- Other info: Collaborative team culture with daily interactions across departments.
The predicted salary is between 30000 - 42000 £ per year.
Main Purpose of Job
Assist in managing and processing invoices, maintaining vendor relationships, and ensuring accurate financial reporting.
Reporting Relationship
Report directly to the Accounts Payable Supervisor and ultimately the Finance Director.
Key Work Areas
- Process and verify invoices for payment
- Invoices received in Accounts payable mail box sent to Validation Station
- Invoices processed in Validation Station, ensuring complete and accurate, adapting ‘right first-time’ approach
- Coding of manual non-purchase order invoices to Vessels/Cost Centres and appropriate general ledger
- Forwarding of Invoices to approvers
- Posting approved invoices
- Support Accounts Payable Supervisor prepare and process payment runs bi-weekly via BACS and manual, within agreed payment terms
- Maintain accurate records of all accounts payable transactions
- Proactively reconcile vendor statements and resolve discrepancies
- Support audits by providing necessary documentation
- Communicate effectively with vendors regarding payment enquiries
- Contribute to process improvements within the accounts payable function
- Undertake call-back of vendors, where change of bank details notification received
Other Responsibilities
Any other financial duties as requested by management.
Communications
Daily contact with internal department contacts and external contacts.
Qualifications/Training
Previous experience in Accounts Payable. Strong knowledge of accounting principles and software. Computer literate – Microsoft Packages i.e. Word, Excel, Outlook.
Personal Qualities/Characteristics
- Excellent attention to detail and accuracy
- Strong organizational and time management skills
- Ability to work independently and as part of a team
- Good communication and interpersonal skills
Accounts Payable Assistant employer: North Star Shipping
Contact Detail:
North Star Shipping Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who work in accounts payable. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of accounting principles and software. We recommend practising common interview questions related to invoice processing and vendor management to show you’re ready to hit the ground running.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in the interviewer’s mind and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’d be a perfect fit.
✨Tip Number 4
Apply through our website for the best chance at landing that Accounts Payable Assistant role. We love seeing candidates who take the initiative to connect directly with us!
We think you need these skills to ace Accounts Payable Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in accounts payable and any relevant skills. We want to see how your background aligns with the job description, so don’t be shy about showcasing your strengths!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Accounts Payable Assistant role. Share specific examples of your past experiences that relate to the key work areas mentioned in the job description.
Show Off Your Attention to Detail: Since this role requires excellent attention to detail, make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best selves, so double-check everything before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at North Star Shipping
✨Know Your Numbers
Brush up on your accounting principles and be ready to discuss how you've applied them in previous roles. Familiarise yourself with common accounts payable processes, as this will show your understanding of the job's requirements.
✨Showcase Your Tech Skills
Since the role requires proficiency in Microsoft packages, make sure you can demonstrate your skills in Excel, Word, and Outlook. Prepare examples of how you've used these tools to improve efficiency or accuracy in your past work.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities, especially around vendor discrepancies or invoice processing. Think of specific situations where you resolved issues effectively and be prepared to share those stories.
✨Communicate Clearly
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely, especially when discussing how you would handle vendor inquiries or collaborate with internal teams. This will help you stand out as a strong candidate.
