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- Tasks: Control and manage QHSSE documentation for compliance and operational use.
- Company: Join a leading company in the marine and energy sectors.
- Benefits: Flexible part-time hours, competitive pay, and professional growth opportunities.
- Other info: Work independently in a dynamic environment with a focus on detail.
- Why this job: Make a real impact on safety and quality in exciting projects.
- Qualifications: Experience in document control and knowledge of ISO standards required.
The predicted salary is between 30000 - 40000 £ per year.
Main Purpose of Job
To provide authoritative, proactive control of all Quality, Health, Safety, Security and Environmental (QHSSE) documentation forming part of the Company Integrated Management System (IMS), ensuring that all information is current, compliant, controlled, auditable, and always fit for operational use. The QHSSE Document Controller is responsible for ensuring integrity, governance, and effectiveness of Document control for all project specific requirements.
Reporting Relationship
Reports directly to the Group QHSSE Manager
Key Work Areas
- IMS integrity and compliance
- Daily document control activities
- Audit and regulatory readiness
- Project and change support as directed
- Assist in changes to the Integrated Management System (IMS)
- Establish and enforce document control governance in line with project requirements
- Control the flow of information between internal teams, client systems
- Prevent the use and circulation of obsolete, uncontrolled, or superseded documents.
- Challenge non‑compliant practices relating to document handling
- Review and process information exchanges, ensuring compliance with agreed standards
- Maintain the Operational Master Document Register, ensuring real-time accuracy
- Support project teams in compiling and issuing project deliverables and reports
- Conduct routine health checks on the IMS to ensure documents remain accessible, usable, and audit‑ready.
- Assist with and manage document control arrangements for:
- Vessel acquisitions / New builds
- Charterers requirements & documentation control
- Management of change
Communications
Clear, professional communication is essential to ensure document control requirements are understood and consistently applied.
Qualifications / Training & Personal Qualities / Characteristics
- Experience in marine, offshore, renewable or energy sectors.
- Proven experience in Document Control or Information Management.
- Strong understanding of document management processes and information workflows.
- Demonstratable knowledge of ISO standards in particular ISO 9001:2015.
- Strong understanding of document management processes and industry best practices.
- Hands‑on experience with Electronic Document Management Systems (EDMS).
- Strong understanding of controlled document lifecycles and audit expectations.
- Knowledge of QHSSE documentation types & auditable requirements.
- Excellent written and verbal communication skills for effective collaboration.
- Detail‑oriented with a methodical and organised approach.
- Self‑motivated and proactive, with the ability to work independently and take initiative.
QHSSE Document Controller (Part Time) employer: North Star Shipping Ltd
Contact Detail:
North Star Shipping Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land QHSSE Document Controller (Part Time)
✨Tip Number 1
Network like a pro! Reach out to folks in the marine, offshore, or renewable sectors. Attend industry events or join online forums to connect with potential employers and get the inside scoop on job openings.
✨Tip Number 2
Show off your skills! Prepare a portfolio that highlights your experience in document control and QHSSE practices. Use real examples to demonstrate how you've ensured compliance and managed documentation effectively.
✨Tip Number 3
Ace the interview! Research the company’s Integrated Management System (IMS) and be ready to discuss how you can contribute to its integrity and compliance. Bring your knowledge of ISO standards to the table!
✨Tip Number 4
Apply through our website! We make it easy for you to submit your application directly. Plus, it shows you're genuinely interested in joining our team and helps us keep track of your application.
We think you need these skills to ace QHSSE Document Controller (Part Time)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the QHSSE Document Controller role. Highlight your experience in document control and any relevant qualifications, especially those related to ISO standards. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about QHSSE and how your background makes you a great fit for our team. Keep it professional but let your personality come through – we love a bit of character!
Showcase Your Attention to Detail: As a Document Controller, attention to detail is key. Make sure your application is free from typos and errors. We appreciate a well-organised application that reflects your methodical approach to work – it sets a great first impression!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to see more about our company culture while you’re at it!
How to prepare for a job interview at North Star Shipping Ltd
✨Know Your QHSSE Stuff
Make sure you brush up on your knowledge of Quality, Health, Safety, Security, and Environmental standards, especially ISO 9001:2015. Being able to discuss these topics confidently will show that you're not just familiar with the requirements but also passionate about maintaining high standards.
✨Showcase Your Document Control Experience
Prepare specific examples from your past roles where you've successfully managed document control processes. Highlight your experience with Electronic Document Management Systems (EDMS) and how you've ensured compliance and integrity in document handling.
✨Communicate Clearly and Professionally
Since clear communication is key for this role, practice articulating your thoughts clearly. Use examples to demonstrate how you've effectively communicated document control requirements in previous positions, ensuring everyone was on the same page.
✨Be Detail-Oriented
During the interview, emphasise your methodical approach and attention to detail. You might be asked about how you handle audits or maintain document accuracy, so be ready to share your strategies for keeping everything organised and compliant.