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For Companies At a Glance
- Tasks: Provide flexible admin support to the Public Health team and manage various office processes.
- Company: Join a supportive and dynamic team at North Northamptonshire Council.
- Benefits: Enjoy competitive salary, generous leave, and hybrid working options.
- Other info: Embrace teamwork and grow your career with excellent development opportunities.
- Why this job: Make a real difference in public health while developing your skills in a fast-paced environment.
- Qualifications: GCSEs in English and Maths, plus experience in an office role.
The predicted salary is between 30000 - 42000 ÂŁ per year.
About The Role
Are you highly organised, efficient and adaptable in your approach to problem‑solving? Do you enjoy working as part of a team to contribute to the achievements of a wider service? Are you ready to thrive in a fast‑paced environment with new challenges every day? If so, then this could be the perfect opportunity for you. We are looking to recruit an Administrator to the North Northamptonshire Public Health team. The purpose of the role is to provide a high level of flexible administrative support to the Public Health team, supporting the Business Manager and Business Support team members to ensure the efficient running of the department.
It would be advantageous if you have an understanding of supporting management within a busy, office‑based environment, and can demonstrate experience of various administrative processes and procedures such as diary management, organising and minuting meetings, and using and maintaining information technology such as Microsoft Office and SharePoint. Above all, we are keen to attract people who will embrace the values of teamwork, who are excited to learn new skills and have an organised, detail‑oriented approach to their work. This is a fixed‑term post with an end date of 31/03/2027.
Principal responsibilities
- Assist in the development and maintenance of business processes to support management and ensure the efficient running of the Public Health team.
- Assist, coach and mentor less experienced colleagues in the performance of routine tasks to support the achievement of individual and team performance and development objectives.
- Arrange all aspects of internal, inter‑agency and inter‑departmental meetings, including note taking/minuting in some cases.
- Maintain information technology and office systems to ensure effective services including Microsoft Office, SharePoint, e‑recruitment, ERP Gold etc.
- Provide an efficient and confidential support service to senior managers, including diary management responsibilities.
- Be first point of contact for any internal/external telephone or email queries that will require escalating to more senior members of the team.
- On instruction, raise purchase orders, invoices and journals for the team via ERP Gold.
- Initiate and build good working relationships with colleagues and other professionals to deliver the service required.
Education, Qualifications and Training
Essential Criteria
- Able to demonstrate a good level of general education equivalent to GCSE standard in English and Maths grade A-C NVQ Level 2 or equivalent in a relevant subject or experience in administrator work.
- Ability to demonstrate good IT skills and be proficient in the use of Microsoft Office applications.
Desirable Criteria
- NVQ Level 3 in a relevant subject.
- Knowledge of SharePoint/Outlook.
Experience and Knowledge
Essential Criteria
- Experience of working in a busy office based role.
- Demonstrate experience of arranging, supporting and minuting meetings to a high standard.
- Experience of diary management.
Ability and Skills
Essential Criteria
- Demonstrate excellent communication skills, both written and verbal.
- Accuracy and attention to detail.
- Ability to demonstrate a flexible and creative approach to problem solving.
- Able to work independently and as an effective team member with minimum supervision.
- Appropriate level of data protection security and confidentiality awareness.
- Able to prioritise own workload and cope well under pressure to meet deadlines.
Equal Opportunities
- Ability to demonstrate awareness/understanding of equal opportunities and other people’s behaviour, physical, social and welfare needs.
Additional Factors
- Able to demonstrate a clear understanding and commitment to health and Safety and a willingness to undertake training to enable implementation of procedures.
Our Benefits
- A competitive salary.
- A pension scheme, where we pay a significant contribution on top of your contribution. It provides life cover and ill‑health protection.
- Lots of opportunities to develop your skills, knowledge and potential in a large unitary council.
- Generous leave entitlement (28 days, rising to 33 days) and bank holidays, plus the option to buy up to an extra 10 days.
- Hybrid and flexible working arrangements, where practicable for service needs to help you with a healthy work‑life balance.
- We provide a range of great benefits such as an Employee Assistance Programme, an Employee Benefits Scheme, wellbeing support, travel rates at HMRC rates, as well as supporting a range of active Employee Network Groups.
About Us
Our Values and Behaviours
- Customer‑focused.
- Respectful.
- Efficient.
- Supportive.
- Trustworthy.
We are proud to be a recognised Disability Confident Employer and are committed to providing an inclusive recruitment process and will offer an interview to disabled applicants who meet the essential criteria for the role. Our Employment and Disability Service provides bespoke support to individuals facing barriers to employment, helping them work towards their goals to start, stay and succeed in employment.
For further information please click here The Employment and Disability Service (EADS) | North Northamptonshire Council.
Armed Forces Community
The council obtained the Gold status award for the Defence Employer Recognition Scheme (ERS). Further information can be found at Jobs and careers | North Northamptonshire Council.
Public Health Administrator employer: North Northamptonshire Council
Contact Detail:
North Northamptonshire Council Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Public Health Administrator
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the Public Health team on LinkedIn. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative roles. Think about your past experiences with diary management and meeting support, and be ready to share specific examples.
✨Tip Number 3
Show off your tech skills! Be prepared to discuss your experience with Microsoft Office and SharePoint. Maybe even bring up a time when you used these tools to solve a problem or improve efficiency.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Public Health Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in administrative support. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Skills: Don’t forget to mention your IT skills, especially with Microsoft Office and SharePoint. We want to see how you can contribute to our team’s efficiency, so give us examples of how you've used these tools in past roles.
Be Detail-Oriented: Since attention to detail is key for this role, ensure your application is free from typos and errors. A well-organised application reflects your ability to manage tasks effectively, which is exactly what we need!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, plus you’ll find all the info you need about the role there!
How to prepare for a job interview at North Northamptonshire Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Public Health Administrator. Familiarise yourself with key tasks like diary management, meeting organisation, and using Microsoft Office and SharePoint. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Team Spirit
Since teamwork is crucial for this position, be prepared to share examples of how you've successfully collaborated with others in previous roles. Highlight any experiences where you’ve coached or mentored colleagues, as this aligns well with the job's requirements.
✨Demonstrate Problem-Solving Skills
The role requires a flexible and creative approach to problem-solving. Think of specific instances where you've tackled challenges in a busy office environment. Be ready to discuss how you prioritised tasks and managed your workload under pressure.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the challenges they face, and how success is measured in the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.