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- Tasks: Support the school community by managing administration and ensuring a welcoming environment.
- Company: Join Polaris Education, a nurturing and supportive school dedicated to student success.
- Benefits: Enjoy a competitive salary, pension scheme, and employee discounts.
- Why this job: Make a real difference in the lives of children while developing your career.
- Qualifications: Experience in administration and a passion for supporting education.
- Other info: Work in a dynamic environment with opportunities for personal growth.
The predicted salary is between 21962 - 25045 £ per year.
Polaris Education - North Lakes School is looking to recruit an experienced Administrator based at Kirby Moor in Brampton, responsible for the administration for our neighbouring school Herdley Bank, Haltwhistle.
We are a supportive and nurturing community that works together to achieve the very best outcomes for our pupils. Our school in Brampton could be the perfect place for you to develop your career and make a real difference to the lives of children and young people.
About the School
North Lakes Children's Services is a well-established local provider of residential care and education for boys aged 7-18. We improve the resilience, self-esteem and abilities of all the young people we work with. Our school is now an Accredited SILVER Award Attachment and Trauma Sensitive School, and we gained our first Outstanding Ofsted inspection in 2014.
Role Responsibilities
Polaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.
- Promote the safeguarding and welfare of all pupils and visitors
- Promote and act on initiatives to improve Quality of Life and wellbeing for pupils and staff
Reception:
The school administrator will provide a warm welcome for parents, visitors and colleagues and deal with their requests in an efficient and professional manner.
- Answer the telephone in a friendly, professional and efficient manner and record and pass on messages as appropriate
- Ensure visitors sign in, sign the safeguarding disclaimer and are provided with a visitor's badge
- Accurately maintain the shared calendar and update the school information
- Provide refreshments for visitors
- Work on parent's evening and other evening events as required
- Have an effective and efficient resource process, keeping the resource ordering up to date and chasing where appropriate
- Inform the relevant staff member when deliveries arrive
- Distribute internal and external post and correspondence as appropriate
- Arrange the ID cards for all new starters and governors for the School
- Liaise when necessary with transport services and taxi suppliers for pupil transport
- Support education staff with providing work experience opportunities for pupils
Administration:
Provide full administrative support to the Head Teacher, School Management Team and all other education staff at the school.
- Produce letters and memorandums
- Undertake filing and photocopying; assist users with the operation of the photocopier including changing inks and attempting to resolve issues
- Be responsible for the maintenance and monitoring of the photocopier
- Provide administration assistance as required by the Leadership Team including ordering resources
- Ensure all information is treated confidentially and have absolute discretion at all times
- Accurately minute meetings as directed by the SLT (and where relevant, telephone conversations) with parents/carers
- Schedule and attend school-based meetings with parents/carers as necessary
- Use IT hardware and relevant software packages efficiently and effectively to access, manage, retrieve and share the various types of information as and when required
- Use all items of office equipment, such as the photocopier competently and keep up to date with developments and changes to such equipment
- Maintain filing systems, both paper and electronic, efficiently and in accordance with current systems and processes
- Ensure that documents are prepared
- Undertake stocktaking and ordering of materials and equipment as required
- Deal with school correspondence / emails and phone calls
- Support the Headteacher with Local Authority correspondence and Quality Assurance paperwork/visits
- Oversee and manage the school diary including room bookings and meeting schedules
Click apply now to visit our careers page to view the full list of requirements.
School Administrator employer: North Lakes Children
Contact Detail:
North Lakes Children Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land School Administrator
✨Tip Number 1
Get to know the school! Research Polaris Education and its values. When you walk into that interview, show us you understand what makes the school tick and how you can contribute to its mission.
✨Tip Number 2
Practice your communication skills. As a School Administrator, you'll be the friendly face of the school. We recommend rehearsing how you'll greet visitors and handle phone calls to make a great first impression.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks or projects in the past. We want to see that you can keep everything running smoothly, even when things get busy.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you're serious about joining our supportive community at North Lakes School.
We think you need these skills to ace School Administrator
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A friendly tone can make a big difference and show us that you're a great fit for our supportive community.
Tailor Your Application: Make sure to tailor your application to the specific role of School Administrator. Highlight your relevant experience and skills that match the job description. This shows us that you've done your homework and are genuinely interested in the position.
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read. We appreciate well-structured applications that get straight to the important bits without unnecessary fluff!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, you’ll find all the details you need about the position there!
How to prepare for a job interview at North Lakes Children
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a School Administrator. Familiarise yourself with the key tasks mentioned in the job description, like managing the school diary and providing administrative support to the Head Teacher. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As a School Administrator, you'll be the first point of contact for parents and visitors. Practice how you would greet someone at the reception and handle inquiries. During the interview, highlight any previous experience where you've successfully communicated with diverse groups, as this will illustrate your ability to create a welcoming environment.
✨Prepare Examples of Your Work
Think of specific examples from your past roles that showcase your organisational skills and attention to detail. Whether it's managing schedules, handling correspondence, or maintaining filing systems, having concrete examples ready will help you stand out. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Emphasise Your Commitment to Safeguarding
Since safeguarding is a key responsibility in this role, be prepared to discuss your understanding of child welfare and how you would promote a safe environment. Share any relevant training or experiences that demonstrate your commitment to safeguarding children and young people, as this will resonate well with the school's values.
