Payroll & Pensions Officer (Job Share) in Farnborough

Are you a payroll professional who loves precision, thrives on responsibility, and enjoys making a real difference behind the scenes? North Hampshire Urgent Care (NHUC) is looking for a motivated and detail‑driven Payroll & Pensions Officer to join our friendly Finance Team in a part-time role. Working as part of a supportive job‑share, you’ll help deliver a smooth, accurate monthly payroll for around 275 employees, support GP contractor payments, and ensure compliance with NHS Pension Scheme requirements. Your work will directly support our Same Day Care, TalkPlus and Head Office teams - the people delivering vital care to our communities.

Main Duties and Responsibilities

• Update employee tax code changes as advised by HMRC.
• Update the Sage 50 payroll system for changes in respect of Same Day Care employees, including starters, leavers, changes in pay rates, personal details etc.
• Process extra hours claims and variations as advised by the HR team.
• Update salaried staff Same Day Care RotaMaster schedules for any changes, prepare import schedule and import pay data into Sage 50 payroll.
• Review, retrieve and reconcile pay data from RotaMaster (RM) and import Same Day Care pay data into Sage 50 Payroll.
• Check and reconcile payroll data and produce associated reports.
• Issue payslips to North Hampshire Urgent Care staff and monthly and annual Earnings Reports to self-employed GPs.
• Process Same Day Care leavers and distribute any related documentation.
• Submit North Hampshire Urgent Care staff FPS and EPS to HMRC.
• Process North Hampshire Urgent Care staff Net Payments to Bank.
• Reconcile and pay North Hampshire Urgent Care staff PAYE.
• Reconcile Government Gateway account for North Hampshire Urgent Care staff.
• Maintain Same Day Care dual role records.
• Process monthly payroll journal into Sage 50 Accounts software.
• Maintain RM to Sage payroll link.
• Process payroll year end in Sage 50 Payroll / Government Gateway.
• Keep up to date with payroll legislation.
• Be the main point of contact, internal and external, for all payroll queries.
• Update Same Day Care Hourly Payrates in line with the annual North Hampshire Urgent Care Pay Award.
• Maintain Same Day Care Hourly payrates on RotaMaster.
• Communicate Same Day Care payrates to the HR team.
• Process Self Employed GP payments including payments for supervision to contractual deadline.

Job Share interchangeable roles

• Provide cover of the TalkPlus and Head Office during any absence of your job share partner – specifically their payroll responsibilities.
• Periodically rotate monthly payroll responsibilities with your job share partner three times per annum to enable each job share partner to understand each partner’s respective role and responsibilities.
• Update the Sage 50 payroll system for changes in respect of TalkPlus and Head Office employees, including starters, leavers, changes in pay rates, personal details etc.
• Process TalkPlus and Head Office extra hours claims and variations as advised by the HR team.
• Update salaried staff of TalkPlus and Head Office schedules for any changes, prepare import schedule and import pay data into Sage 50 payroll.
• Review, retrieve and reconcile pay data for TalkPlus and Head Office employees and import of TalkPlus and Head Office pay data into Sage 50 Payroll.
• Process TalkPlus and Head Office employees leavers and distribute any related documentation.
• Maintain TalkPlus and Head Office dual role records.
• Update TalkPlus and Head Office Salaries and pay in line with the annual North Hampshire Urgent Care Pay Award.

Pensions

• Ensure compliance of auto-enrolment and three yearly re‑assessment.
• Keep up to date with NHS Pensions scheme employer and member compliance.
• Re‑assess all part‑time staff for NHS pension purposes monthly.
• Maintain NHS Pension Online (POL) - joiners, leavers and changes.
• Manage and resolve NHS Pensions and Employees queries.
• Pay and report monthly NHS and Nest contributions.
• Pay and report monthly GP Solo pension contributions.
• Produce, collect and submit annual GP Solo forms.
• Process NHS Pensions SD55 Annual Returns and reconcile North Hampshire Urgent Care data to payroll / Sage 50 Payroll.
• Process NHS Pension retirements with support from external consultant as required.
• Investigate GP requested pay and pension queries.
• Investigate NHS Pensions (PCSE) requested pension queries.

Key Skills Qualifications, Education, Training

• Good standard of education (Minimum 5 GCSEs at grade 4 or above) or significant equivalent previous proven experience - Essential.
• Member of CIPP - Desirable.
• 3+ years working in payroll team or bureau working with monthly payroll input, deadlines, monthly reporting and compliance with HMRC / Pensions Regulator - Essential.
• Experience running a payroll which includes variable pay data and data import into the payroll system - Essential.
• Ability to operate both independently and collaboratively in the team – working physically/remotely as required by the company - Essential.
• Familiar with operating payroll software to generate monthly payroll - Desirable.
• Experience working with Sage 50 Payroll software - Desirable.
• Experience of NHS Pensions requirements - Desirable.
• Ideally experience within a charity, nonprofit or public sector environment - Desirable.
• Experience working in a growing company - Desirable.

Knowledge, Communication, Inter-personal and Personal Skills

• Proficient in using standard office software (e.g., Microsoft Office, email, databases) and role‑specific systems or platforms - Essential.
• Flexible in approach to the needs of the service and responsive to change - Essential.
• Understands and supports principles of equality, diversity, and inclusion in the workplace - Essential.
• Self‑motivated, able to work independently, organising and prioritising own workload to changing and often tight deadlines - Essential.
• Works effectively as part of a team, supports colleagues, and contributes to shared goals - Essential.
• Excellent verbal and written communication skills. Ability to work collaboratively, manage time effectively, and maintain professionalism - Essential.
• Ability to build effective working relationships, demonstrate professionalism, and maintain confidentiality. Shows initiative, reliability, and adaptability - Essential.