Sales And Purchase Co-Ordinator

Responsibilities

1. To proactively manage the Finance mailboxes
2. Review orders and process invoices and credit notes etc
3. Completion of manual claim forms within deadlines
4. Maintain detailed records and control the invoice process for all service user fees and invoicing frequency
5. Maintain electronic copies of costings, contracts, communication etc to support service user contracts
6. Maintain customer/supplier accounts, confirming company names, addresses, and contact details are current
7. Liaise with customers/suppliers to maintain up to date information and claims on external portals
8. Communication with customers/suppliers, including following up with disputed invoices and ensure disputes are resolved in the best interest of the society
9. Review, process and allocate bank transactions for the main bank accounts
10. Receive, review, process and reconcile Debit Card transactions, including cash book journal entries
11. Receive, review, process and reconcile Petty Cash transactions, including purchase ledger entries
12. Manage employee expense reimbursements
13. Processing payments and receipts
14. Draft, update and maintain sales and purchase ledger process documentation
15. Manage the integrity of information contained in our systems so information is available for retrieval and audit purposes
16. Provide support for the external audit and any other reviews
17. Support, advise and test any new processes and systems
18. Liaise with internal staff at all levels
19. Provide support to the costing process
20. Provide support to services within the Society
21. To adhere to policies and procedure, to meet legal and moral obligations in respect of, but not limited to equality, diversity and inclusion, GDPR, health and safety and charity commission requirements
22. To perform additional duties as and when required

Qualifications

• Minimum AAT Level 2 Qualifications
• Excellent organisational skills
• Must have excellent attention to detail and accuracy
• Strong written, verbal, and interpersonal communication skills required
• Ability to work well independently and as part of a team
• Ability to multi-task and see projects through to completion

#J-18808-Ljbffr