Personal Assistant

Nexus is looking to appoint a Personal Assistant who will be responsible for providing a full, efficient and effective support service to Nexus’ Directors and Heads of Service.

As a Personal Assistant you will work within the Executive and Business Team to support all aspects of the Directors and Heads of Service daily work routine.

This will include diary management to ensure the efficient scheduling of meetings and events, serving as an effective liaison with internal/external stakeholders and providing full administrative support for meetings where required.

The successful candidate will hold a relevant qualification or experience of working as a Personal Assistant within a busy work environment as well as possessing excellent communication, organisational, and planning skills.

• Typical Day
• Diary and email management for Directors and Heads of Service, using knowledge and experience to either respond directly or signpost to other individuals as required.
• Processing complex and confidential information, reports, briefing notes and other similar documents.
• Providing administrative support to Directors and Heads of Service with the monitoring of Nexus’ strategic plans, including chasing action points to completion.
• Contributing to the wider administrative requirements within the Executive and Business Team.

About You

• Ideally having previous experience of working in a public sector organisation or within the transport industry.
• Excellent communication skills; verbal, written and active listening.
• Experience of providing diary management at a senior leadership level.
• Strong organisational and planning skills and the ability to prioritise to plan and complete work effectively under pressure.
• Understand Data Protection and the requirements around working confidentiality and keeping sensitive information secure.
• Experience of servicing meetings, including distribution of papers, minute taking and following up on recommendations.
• Our Team

You will join a diverse team who are passionate about supporting the Directors and Heads of Service at Nexus.

There are eight of us in the team who provide a wide-ranging level of support across the teams at Nexus.

Within the role, you will work alongside a number of different individuals and teams and gain a wide and comprehensive knowledge of how Nexus operates.

The great news is that between us we have a fantastic set of knowledge and skills to support each other to get the job done and provide a fantastic service to the Directors and Heads of Service.

• Job Details and Benefits
• This is a Monday to Friday job
• You’ll work a 36‑hour week
• You’ll have the option to work a minimum of 60% of your working week in the office and the rest at home
• You’ll be part of a generous pension scheme
• 28 days annual leave per year, bank holidays and time off for volunteering too
• Enjoy travelling for free in Tyne and Wear with our enhanced travel benefits
• You will have the opportunity to contribute to a health cash plan that will contribute (and dependants if you have them) towards dental costs, optical, and lots more
• Access to our reward app with over 1000 plus high street discounts on groceries, holidays and days out
• We like to grow our own colleagues (not literally of course!), so when you’re ready for the next step in your career, we can help develop you
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