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- Tasks: Assist in managing the clinical rota and ensure smooth operations in a fast-paced environment.
- Company: Join North Bristol NHS Trust, a leading healthcare provider with over 12,000 dedicated staff.
- Benefits: Enjoy a supportive team culture, full training, and opportunities for career progression.
- Why this job: Make a real impact in healthcare while developing your organisational skills in a dynamic setting.
- Qualifications: Good general education, strong communication skills, and experience in a team environment are essential.
- Other info: We value diversity and encourage applications from underrepresented communities.
The predicted salary is between 24000 - 36000 £ per year.
Overview
Join to apply for the Urology – Rota Assistant role at North Bristol NHS Trust.
Thank you for your interest in this vacancy. We recommend reading our tips on how to apply to understand how applications are scored and shortlisted by Recruiting Managers. Please note that you may be contacted via TRAC or email, so regularly check your TRAC account and email (including junk/spam folders).
Our job adverts may close as soon as sufficient applications have been received. If you are interested in this role, please apply as soon as you can.
What We’re Looking For
- A well-organised individual with excellent attention to detail
- Strong communication and interpersonal skills
- The ability to manage competing demands and remain calm under pressure
- Previous experience in an administrative role (rota or NHS experience is desirable but not essential)
- Confidence in using computer systems (full training provided)
This is a great opportunity to be part of a supportive and friendly team within one of the largest Urology departments in the region. If you enjoy working in a fast-paced environment where your organisational skills can make a real difference, we would love to hear from you.
Main duties / Responsibilities
- Assisting in the preparation, maintenance and regular updating of the clinical rota
- Ensuring appropriate cover for all clinical areas including on-call shifts, theatres, and clinics
- Managing leave requests (annual, study, sickness) in accordance with departmental guidelines
- Liaising with medical staff, service managers and clinical leads to address and resolve rota gaps
- Distributing the rota to relevant teams in a timely and clear manner
- Supporting the department to remain compliant with junior doctor safe working hours and contractual requirements
- Providing general administrative support to the rota function as needed
Working for our organisation
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset. We are the regional Major Trauma Centre and an internationally recognised centre of excellence in a range of services and major specialties. Our vision is to enable teams to be the best they can be to provide exceptional healthcare, personally delivered.
We are committed to equality of opportunity and encourage applications from candidates who are currently underrepresented in our workforce.
Person specification
Education/Training
- Essential: Good general education including GCSEs in Maths or English (or equivalent)
- Essential: Advanced keyboard and computer skills (Microsoft Office)
- Desirable: Patient Administration System (PAS) training
Work Experience
- Essential: Experience working in a team with strong customer care, excellent written/verbal communication, and ability to work under pressure
- Essential: Ability to work using own initiative with excellent organisational skills and attention to detail; ability to exercise judgement and take responsibility for actions
- Desirable: NHS experience and previous experience managing rotas
Personal Attributes
- Able to work flexibly to meet the needs of the service; able to follow direction from senior team members; able to stay calm and professional under pressure
Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.
North Bristol NHS Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
The successful applicant(s) will normally commence at the minimum of the pay scale unless they have prior NHS service at the same band. Progression through the scale is by annual increments.
We encourage applications from candidates from diverse backgrounds and communities and are committed to equality of opportunity.
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Urology - Rota Assistant employer: North Bristol NHS Trust
Contact Detail:
North Bristol NHS Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Urology - Rota Assistant
✨Tip Number 1
Familiarise yourself with the specific duties of a Rota Assistant in a Urology department. Understanding the nuances of rota management and the importance of compliance with junior doctor working hours will help you stand out during any discussions.
✨Tip Number 2
Network with current or former employees of North Bristol NHS Trust, especially those in administrative roles. They can provide insights into the team dynamics and expectations, which can be invaluable during interviews.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've managed competing demands in previous roles. Be ready to discuss these scenarios in detail, showcasing your ability to remain calm under pressure.
✨Tip Number 4
Stay updated on the latest developments in NHS policies and procedures related to rota management. This knowledge will not only enhance your application but also show your commitment to the role and the organisation.
We think you need these skills to ace Urology - Rota Assistant
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Urology - Rota Assistant position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: If you have previous administrative experience, especially in a healthcare setting, make sure to emphasise this in your CV and cover letter. Mention specific tasks that relate to rota management or customer care.
Showcase Your Skills: Demonstrate your organisational skills and attention to detail in your application. Provide examples of how you've successfully managed competing demands or worked under pressure in past roles.
Follow Application Instructions: Ensure you follow all application instructions provided by North Bristol NHS Trust. This includes checking your TRAC account and email regularly for updates, as well as submitting your application promptly to avoid missing out.
How to prepare for a job interview at North Bristol NHS Trust
✨Showcase Your Organisational Skills
As a Urology - Rota Assistant, you'll need to demonstrate your ability to manage competing demands. Prepare examples from your past experiences where you successfully organised tasks or managed multiple priorities, especially in a fast-paced environment.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. Consider preparing answers to common interview questions that highlight your interpersonal skills and ability to liaise with various stakeholders.
✨Familiarise Yourself with NHS Procedures
While previous NHS experience is desirable but not essential, having a basic understanding of NHS procedures and the importance of compliance with working hours can set you apart. Research the NHS's operational framework and be ready to discuss how you can contribute to maintaining these standards.
✨Demonstrate Attention to Detail
Attention to detail is crucial for managing rotas and administrative tasks. Bring examples of how you've ensured accuracy in your work, whether through double-checking information or implementing systems to avoid errors. This will show your potential employer that you take pride in your work.
