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- Tasks: Join our team as an Office Administrator, supporting the Estates Department with various administrative tasks.
- Company: Be part of Southmead Hospital, a dynamic healthcare environment in Bristol.
- Benefits: Enjoy a full-time role with a competitive salary and opportunities for professional growth.
- Why this job: This role offers a chance to develop your skills in a busy, supportive team while making a real impact.
- Qualifications: NVQ level 3 in Business Administration or equivalent, plus strong IT and organisational skills required.
- Other info: Flexible working across different bases and a vibrant workplace culture await you!
The predicted salary is between 24071 - 25674 £ per year.
We are looking for a dynamic and flexible Administrator to join our Retained Estates Team in Southmead Hospital, Bristol. The Retained Estates is a multi-disciplinary team who assess and manage the maintenance within site and offsite properties. You will support senior managers in a wide range of administrative tasks. The post holder will offer administrative support across the locality and will need to be flexible with regards to working across bases. The post holder must be able to communicate effectively with colleagues from different departments and able to express yourself equally well verbally and in writing. This is a busy role with a need for excellent IT skills and the ability to learn new IT systems efficiently. You must be adept at multi-tasking and excellent at managing your time and prioritising tasks to facilitate the smooth running of this key team function.
As part of your role, you will be expected to work Monday to Friday 8:00 am to 16:00 pm. The role is based at Beaufort House, in Southmead Hospital.
Main duties of the job:- Provide full reception and administration support in all aspects of the administration and general running of the Estates Department.
- Monitor annual leave and absences of the trade team.
- Use Community Electronic systems i.e. eRoster, Teams, Planet.
- Manage telephone, e-mail and in person queries.
- Log the faults/requests and close work orders once the work is completed.
- Maintain spreadsheets and electronic documents.
- Prioritise workload, work without direct supervision.
- Attend meetings and training as required.
- Circulate information to staff as directed by the management team, ensuring distribution lists are kept up to date.
- The control of the keys and badges will be in the post holder charge.
- Liaising with other departments, resolving queries and assisting the Workflow Coordinator and other managers.
- Data entry is also a fundamental part of the role, with special attention to detail.
- NVQ level 3 in Business Administration or equivalent.
- Microsoft Outlook skills and experience of diary management.
- Excellent organisational skills.
- Experience of small project administration and/or organising work streams.
- Ability to work accurately with attention to detail.
- Ability to meet deadlines with conflicting priorities.
- Ability to communicate effectively at various levels within the organisation.
- Professional and polite manner.
- Resilient, proactive and open to new ways of working.
Office Administrator employer: North Bristol NHS Trust
Contact Detail:
North Bristol NHS Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the specific IT systems mentioned in the job description, such as eRoster and Teams. Having a good grasp of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss these experiences during any interviews to highlight your ability to prioritise effectively.
✨Tip Number 3
Practice your communication skills, both verbal and written. Since the role requires effective interaction with various departments, being able to articulate your thoughts clearly will set you apart from other candidates.
✨Tip Number 4
Research the Retained Estates Team and understand their role within Southmead Hospital. This knowledge will help you tailor your conversations and show genuine interest in contributing to their objectives.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the job description. Emphasise your organisational skills, IT proficiency, and any previous administrative roles you've held.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and ability to multitask. Mention specific examples of how you've successfully managed administrative tasks in the past, particularly in busy environments.
Highlight Relevant Qualifications: If you have an NVQ level 3 in Business Administration or equivalent, make it prominent in your application. Also, mention any experience with Microsoft Outlook and diary management, as these are key requirements for the role.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at North Bristol NHS Trust
✨Showcase Your Organisational Skills
As an Office Administrator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully prioritised tasks and maintained organisation in a busy environment.
✨Familiarise Yourself with Relevant IT Systems
Since the role requires proficiency in various electronic systems like eRoster and Teams, it’s beneficial to research these tools beforehand. If possible, try to get hands-on experience or tutorials to show your willingness to learn and adapt.
✨Communicate Clearly and Professionally
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely, both verbally and in writing. Be prepared to discuss how you've handled communication across different departments in previous roles.
✨Demonstrate Flexibility and Resilience
The job description highlights the need for flexibility and a proactive attitude. Think of instances where you adapted to changing circumstances or took initiative to solve problems, and be ready to share these during your interview.
