About this Role
Headteachers PA
Reporting to: Headteacher
Location: North Brent School
Hours: Full time - 36 hours per week, 52 weeks per year.
Salary: WMAT Support Staff Scale - SO2
Job Purpose
Provideconfidential, accurate and proactive administrative and organisational supportto the Headteacher and leadership team. Coordinate recruitment and personneladministration, support local governance and organise agreed school operationsso that leaders can focus on pupils, staff and school improvement.
Key Responsibilities
Headteacherand leadership support
Manage theHeadteacher's diary, appointments and correspondence; anticipate deadlines,resolve scheduling conflicts and prepare relevant papers in advance.
Act as aprofessional first point of contact for staff, parents, governors and externalstakeholders. Screen enquiries, refer matters to the appropriate colleague andescalate urgent or sensitive issues promptly.
Draft,proofread and prepare letters, reports, presentations and other documents forapproval, maintaining accuracy and a consistent professional standard.
Organiseleadership and confidential staff meetings, including agendas, papers, venuesand refreshments. Take accurate minutes and maintain an action tracker,following up agreed deadlines.
Coordinatethe administration of complaints in accordance with school and Trustprocedures, recording correspondence and monitoring response deadlines.Decisions and formal responses remain with the authorised leader.
Collate andprepare the weekly staff bulletin and support the administration, publicationand review timetable of the School Development Plan, obtaining contributionsfrom responsible leaders.
Coordinateadministration for open evenings, induction, awards and other major events,working with pastoral, administrative and leadership colleagues.
Recruitmentand personnel administration
Coordinatevacancy advertising and recruitment packs, maintaining current job descriptionsand person specifications with leaders and Trust HR.
Maintainapplication records and organise shortlisting and interviews, includingcandidate communications, schedules, tasks, tours and interview documentation.
Completesafer recruitment training and coordinate required pre-employment checks underthe direction of the Headteacher and Trust HR. Obtain and verify relevantdocumentation, track references and elevate gaps or concerns beforeappointment or commencement.
Administeridentity, right to work, qualification, employment history, DBS and otherrelevant checks in accordance with current statutory guidance and Trustprocedures. Refer immigration or sponsorship matters to the authorised Trustspecialist.
Maintainthe Single Central Record and supporting evidence accurately; undertake agreedchecks of completeness and escalatemissing or inconsistent entries to theHeadteacher or designated safeguarding lead. Senior leaders retain oversightand accountability.
Coordinateany further DBS checks or Update Service checks required by current guidanceand Trust policy, rather than applying an assumed fixed renewal interval.
Prepareapproved appointment, contract variation, internal promotion and leavingdocumentation; notify Trust HR, finance and payroll of authorised changespromptly.
Maintainsecure staff records and contact details on the school's management informationsystem. Coordinate health questionnaire and occupational health referraladministration through authorised HR channels.
Supportearly career teacher registration and induction administration, liaising withthe designated induction lead and relevant external provider.
Governancesupport
Provideconfidential administrative liaison between the Headteacher, Chair of the LocalGoverning Body, governors and the Trust governance team, following the agreedscheme of delegation.
Arrangemeetings, circulate approved agendas and papers securely and organise meetinglogistics, working with the governance professional or clerk.
Prepareapproved correspondence and support governor induction, access arrangements,identification and election administration as directed.
Refercomplaints and sensitive governance correspondence through the correctprocedure; maintain appropriate records and confidentiality.
Suspensionsand permanent exclusions
Coordinateadministrative arrangements with the Headteacher and responsible pastoralleader, including approved letters, notifications, records and meeting papers.
Monitoradministrative deadlines, maintain accurate records and liaise with the Trust,local authority and governance professional as directed. Decisions, statutoryresponsibilities and case judgements remain with the authorised leaders andgoverning body.
Dailycover and staff absence
Coordinatedaily and emergency cover using the agreed staffing arrangements, informingrelevant leaders and maintaining clear records.
Allocatecover fairly in accordance with the school's agreed approach and applicableemployment arrangements; elevate shortages and proposed expenditure forapproval.
Bookapproved supply staff within delegated authority, obtain required agencysafeguarding confirmations and coordinate arrival and induction arrangements.
Keepaccurate staff absence and supply records; produce regular summaries forleaders and finance, handling health information confidentially.
Professionalresponsibilities
Safeguardand promote pupils' welfare, complete required training and report concernspromptly through the school's safeguarding procedures.
Handlepersonal and sensitive information securely in accordance with data protectionrequirements, retention schedules and school and Trust policies.
Workrespectfully with colleagues and families, support equality and inclusion, andfollow health and safety requirements.
Identifypractical improvements to administrative systems and undertake relevantprofessional development.
Undertakeother reasonable duties consistent with the grade and nature of the role, asagreed with the Headteacher.
The rolehas regular contact with pupils through the school environment. It does notinclude routine teaching or pupil supervision. This job description will bereviewed with the postholder as school needs develop. Delegated administrativeduties do not transfer the statutory accountability of leaders or governors.
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Headteacher's PA at North Brent School in City of London employer: North Brent School
North Brent School is an excellent employer that prioritises the academic growth and well-being of its students while fostering a supportive and collaborative work environment for staff. With a strong emphasis on professional development, employees are encouraged to enhance their skills and contribute meaningfully to the educational journey of students. Located in a vibrant community, the school offers unique opportunities to engage with diverse learners and make a lasting impact.
