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- Tasks: Join our Exeter team as a Business Administrator, supporting operations and providing essential administrative services.
- Company: South West Norse collaborates with Devon County Council to deliver top-notch commercial services across the Southwest.
- Benefits: Enjoy a competitive salary, 20 days annual leave, and ongoing training opportunities.
- Why this job: Be part of a dynamic team, build relationships, and make a real impact in your community.
- Qualifications: Proven administrative experience, Microsoft Office skills, and excellent communication abilities are essential.
- Other info: This is a part-time role, perfect for students looking to gain valuable work experience.
The predicted salary is between 22800 - 28600 £ per year.
Overview
Business Administrator – South West Norse
£28,579.20 (Pro-Rata, based on a 40 hour working week)
£13.74/hour
Part Time, 32 hours per week
South West Norse work in collaboration with Devon County Council, partnering with a number of public and private sector clients across the Southwest to deliver a portfolio of TFM commercial services.
We are currently looking to recruit a Business Administrator to join our Exeter based team located at Venture House. You will be responsible to provide liaison and coordination of operations within South West Norse, supporting the property divisions’ ensuring there is an effective service.
Responsibilities
Main Tasks and Accountabilities
To assist on the updates of local project data on South West Norse project database (Timemaster) which includes but is not limited to:
- Contract values
- Fee values
- Project lead information
- Resourcing
- Producing reports for Director meetings and operational boards
You will also be responsible for:
- Ensuring all project data (time, expenses and disbursements) is up to date on the project database and recharged to clients where appropriate
- Provide technical support to South West Norse employees through effective resolution of queries and one to one support
- Dealing with all project related queries from both staff and clients
- Liaising with Project Leads on a regular basis to facilitate a sound understanding of projects, assist with resource planning, project performance and fee scheduling
- Update completion status of projects on a monthly basis following discussions with Project Leads and preparation of all supporting information to facilitate the generation of sales invoices on the Group finance system to specified deadlines, ensuring intercompany transactions are identified prior to group billing cut-off for external recharges
- Liaising with the Central Revenue team as required
- Provide reports from South West Norse project database to Project Leads and other Group staff as required assessing in particular project profitability and staff productivity
- Maintaining commissions, fee agreements/contracts, purchase orders, variation orders and all sundry correspondence with clients
- Raising purchase orders and updating relevant systems
Your experience
We are looking for you to demonstrate proven Office/Helpdesk, administrative experience. In addition to this, you will be able to show:
- Microsoft Office skills, including Word, Excel and Outlook
- Good written and verbal communication skills, comfortable liaising with clients and members of the public
- Previous experience processing invoices and orders would be desirable
- Capable of producing accurate documentation and reports
- Excellent Numerical skills
- Knowledge of construction or project management would be an advantage
- Ability to work to tight deadlines
- Attention to Detail
Our offer
- Competitive salary of £28,579.20 per annum pro rata
- 20 days annual leave + bank holidays
- Nest pension & Stat sickness scheme
- Ongoing training and development opportunities
We are committed to employment practices and behaviours which encourage diversity, promote equality of treatment and eliminate unlawful and or unfair discrimination.
We reserve the right to close this vacancy once we have received sufficient applications. If you have not been contacted within two weeks of the closing date, please assume that your application has not been successful and will not be progressed to the next stage.
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Business Administrator - Exeter employer: Norse Group
Contact Detail:
Norse Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator - Exeter
✨Tip Number 1
Familiarise yourself with South West Norse and their operations. Understanding their collaboration with Devon County Council and the services they provide will help you tailor your approach during interviews and discussions.
✨Tip Number 2
Network with current or former employees of South West Norse. They can provide valuable insights into the company culture and expectations, which can give you an edge in your application process.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel and Word. Being proficient in these tools is crucial for the role, and demonstrating your competence can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your experience with administrative tasks and how you've handled client queries in the past. Be ready to share specific examples that highlight your attention to detail and ability to work under tight deadlines.
We think you need these skills to ace Business Administrator - Exeter
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and customer service. Emphasise your Microsoft Office skills, particularly in Word, Excel, and Outlook, as these are crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your experience with processing invoices and orders, and how you can contribute to the property division's operations.
Showcase Communication Skills: In your application, provide examples of your written and verbal communication skills. Highlight any previous roles where you liaised with clients or stakeholders effectively.
Attention to Detail: Demonstrate your attention to detail by ensuring your application is free from errors. Use clear formatting and concise language to make your documents easy to read.
How to prepare for a job interview at Norse Group
✨Showcase Your Administrative Skills
Make sure to highlight your previous administrative experience during the interview. Be prepared to discuss specific tasks you've handled, such as processing invoices or managing communications, as these are crucial for the role.
✨Demonstrate Communication Proficiency
Since the job involves liaising with clients and stakeholders, practice articulating your thoughts clearly. You might be asked situational questions about how you would handle client queries, so think of examples that showcase your communication skills.
✨Familiarise Yourself with Microsoft Office
As proficiency in Microsoft Office is essential, brush up on your skills in Word, Excel, and Outlook. Be ready to discuss how you've used these tools in past roles, especially in creating reports or managing data.
✨Emphasise Attention to Detail
Attention to detail is key in this role, especially when administering contracts and processing orders. Prepare to give examples of how you've ensured accuracy in your work, perhaps by discussing a time when your attention to detail made a significant difference.
