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- Tasks: Provide top-notch PA and admin support to senior management, ensuring smooth office operations.
- Company: Join an outstanding NHS community trust with a positive and supportive culture.
- Benefits: Enjoy 27+ days of annual leave, NHS pension, wellbeing support, and training opportunities.
- Why this job: Make a real difference in healthcare while developing your skills in a rewarding environment.
- Qualifications: Experience in administration and supervisory skills are essential for this role.
- Other info: Part-time role with flexible shifts, perfect for balancing work and studies.
Overview
To provide comprehensive, confidential PA, secretarial and administrative support at senior director and senior management level, ensuring that all administrative processes and tasks are undertaken efficiently, effectively and to a high standard, contributing to the smooth running of the office and its overall effectiveness. To supervise and support the ICUCR (Intermediate Care & Urgent Community Response) Admin Team and Stroke Admin Team. The post holder will be the PA for the Operations Director of ICUCR (Intermediate Care & Urgent Community Response), and will also provide administration support for other senior managers of ICUCR. This is a part time, 15 hour per week Band 4 permanent role.
The shifts will ideally need to be worked across 3 days, 5 hours per shift. Shift times will need to be within core working hours, i.e. 08:30-13:30 or 09:00-14:00. This post will job share with another PA who works Tuesday\’s, Wednesday\’s and Thursday\’s. Therefore shifts on a Monday and Friday are essential, to provide support from Mon – Fri for the Senior Leadership and admin teams which the post supervises. As a Band 4, the post holder will also be expected to supervise the Stroke Admin team, as well as the ICUCR Admin team, alongside the other PA which this post job shares with. The ICUCR Admin and Stroke Admin teams consists of 7 staff in total. Therefore, supervisory experience and skills will also be essential for this role.
The ideal candidate will have a positive can-do attitude, with experience of providing comprehensive administration, preferably at a senior level.
Apply now to join an organisation that has been awarded an \’Outstanding\’ rating by the Care Quality Commission (CQC), the highest possible rating and the first stand-alone NHS community trust in the country to be awarded the title.
Responsibilities
- Provide confidential PA, secretarial and administrative support at senior director and senior management level.
- Supervise and support the ICUCR Admin Team and Stroke Admin Team (7 staff in total).
- Act as PA for the Operations Director of ICUCR and provide administration support for other ICUCR senior managers.
- Coordinate and manage administrative processes to ensure efficient office functioning and overall effectiveness.
Qualifications / Experience
- Experience of providing comprehensive administration, ideally at a senior level.
- Supervisory experience and skills appropriate to managing administrative teams.
- Ability to work within core hours and part-time arrangements; willingness to cover essential Mon-Fri support with a job-sharing arrangement.
Benefits
- Good benefits package including a minimum 27 days annual leave, plus Bank Holidays, increasing after 5 years and 10 years to a maximum of 33 days.
- Opportunity to join the NHS pension scheme.
- Wellbeing support (gyms, free eyesight test, cycle to work scheme, wellbeing resources).
- Supportive positive culture that is Well-Led with regular supervision.
- Comprehensive in house and external training programmes available.
- NHS discounts and many more.
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Personal Assistant to ICUCR employer: Norfolk Community Health and Care NHS Trust
Contact Detail:
Norfolk Community Health and Care NHS Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to ICUCR
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector, especially those who might know about roles similar to the Personal Assistant position. A friendly chat can lead to insider info or even a referral!
✨Tip Number 2
Prepare for interviews by researching the organisation and its values. Knowing about their 'Outstanding' rating from the CQC can give you a leg up. Show them you’re not just another candidate; you’re genuinely interested in being part of their team!
✨Tip Number 3
Practice your responses to common interview questions, especially around supervisory experience and administrative skills. We all know that confidence is key, so rehearse with a friend or in front of the mirror until you feel ready to shine!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our fantastic team at ICUCR!
We think you need these skills to ace Personal Assistant to ICUCR
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your supervisory experience and any relevant administrative roles you've held. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Personal Assistant role. Share specific examples of your past experiences that align with the responsibilities outlined in the job description.
Show Off Your Can-Do Attitude: We love a positive attitude! In your application, make sure to convey your enthusiasm for the role and your willingness to tackle challenges. Let us know how you’ve approached difficult situations in the past with a smile.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Norfolk Community Health and Care NHS Trust
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the ICUCR. Familiarise yourself with the specific tasks mentioned in the job description, such as providing administrative support and supervising teams. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Supervisory Skills
Since this position involves supervising the ICUCR and Stroke Admin Teams, be prepared to discuss your previous supervisory experience. Think of examples where you've successfully managed a team or resolved conflicts. Highlighting these experiences will show that you have the leadership qualities needed for the role.
✨Demonstrate Your Can-Do Attitude
The ideal candidate is described as having a positive can-do attitude. During the interview, convey your enthusiasm and willingness to tackle challenges. Share stories that illustrate your proactive approach to problem-solving and how you’ve contributed positively to past workplaces.
✨Prepare Questions for Them
Interviews are a two-way street, so prepare thoughtful questions to ask about the team dynamics, the office culture, and what success looks like in this role. This not only shows your interest but also helps you gauge if the organisation is the right fit for you.
