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- Tasks: Support our CEO and Board with governance and operations, managing schedules and meetings.
- Company: Join Norfolk Citizens Advice, a charity dedicated to providing free, impartial advice to the community.
- Benefits: Enjoy 20 days leave, pension contributions, and ongoing training opportunities.
- Why this job: Make a real impact while developing your skills in a supportive environment.
- Qualifications: Experience as an Executive Assistant at a senior level with strong organizational skills required.
- Other info: Flexible work options available; apply by January 12th for interviews on January 22nd and 24th.
The predicted salary is between 26800 - 37400 £ per year.
Executive Assistant
Status – 28-37 hours per week
Salary – £26,800pa FTE
Location – Norwich, Norfolk (Full time in office, some remote work possible)
Who we are:
Norfolk Citizens Advice offers free, confidential, and impartial advice to anyone in the county. We are a local charity providing high-quality, accredited advice on a broad range of issues. We provide free, confidential, accredited and impartial advice, campaigning on big issues affecting people’s lives. Our goal is to help everyone find a way forward, whatever problem they face.
About the role
We are seeking a skilled Executive Assistant to support our CEO and Board of Trustees in managing governance responsibilities and ensuring efficient operations
•Provided executive assistant support, including diary and email management for the CEO and trustees.
•Act as secretariat for Trustee Board and sub-committee meetings; schedule meetings, prepare/distribute papers, and draft minutes.
•Maintain governance policies and procedures ensuring compliance and timely reviews
Experience and Qualifications
- Experience in providing Executive Assistant support at CEO/senior management level, including governance processes with boards
- Strong organisational, communication, and problem-solving skills.
- Project management experience
- Proficiency in managing confidential information with discretion
What we offer you
· 20 days annual leave, plus 5 office closure days (2 before the August bank holiday and 3 days between Christmas and New Year) plus bank holidays
· Pension Scheme – Employer contribution 4.5% and employee contribution 3.5%
· Employee Assistance Scheme and ongoing training and development support
Please see the website for the full Job Recruitment Pack
APPLY HERE
For an informal and confidential discussion about the role, please mention this in your email to arrange a conversation with our CEO, Mark Hitchcock.
Please apply by clicking the ' Fast Apply ' button.
Interviews:
Interviews will be held at our registered office in Norwich: 83-85 Pottergate, Norwich NR2 1DZ on the 22nd and 24th of January 2025. The closing date is end of day on the 12th of January. Please note, we reserve the right to close earlier if necessary.
Executive Assistant employer: Norfolk Citizens Advice Bureau
Contact Detail:
Norfolk Citizens Advice Bureau Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarize yourself with the governance processes and structures of non-profit organizations. Understanding how boards operate will give you an edge in discussions and demonstrate your commitment to the role.
✨Tip Number 2
Highlight your experience in managing confidential information. Be prepared to discuss specific examples where you've handled sensitive data with discretion, as this is crucial for the Executive Assistant position.
✨Tip Number 3
Showcase your organizational skills by preparing a mock agenda or minutes for a board meeting. This will not only demonstrate your ability to manage meetings but also your proactive approach to the role.
✨Tip Number 4
Reach out for an informal chat with the CEO, Mark Hitchcock, as mentioned in the job description. This can provide you with valuable insights into the organization and help you tailor your application to their needs.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Executive Assistant position. Understand the key responsibilities, such as diary management and governance processes, to tailor your application accordingly.
Highlight Relevant Experience: In your CV and cover letter, emphasize your experience in providing executive support at a senior management level. Mention specific examples of how you've managed confidential information and supported governance processes.
Showcase Your Skills: Demonstrate your strong organizational, communication, and problem-solving skills in your application. Use concrete examples to illustrate how these skills have helped you succeed in previous roles.
Follow Application Instructions: Make sure to apply through the 'Fast Apply' button as instructed. Double-check that all required documents are included and that your application is submitted before the closing date on January 12th.
How to prepare for a job interview at Norfolk Citizens Advice Bureau
✨Research the Organization
Before your interview, take some time to learn about Norfolk Citizens Advice. Understand their mission, values, and the services they provide. This will help you demonstrate your genuine interest in the role and how you can contribute to their goals.
✨Prepare for Governance Questions
Since the role involves supporting governance responsibilities, be ready to discuss your experience with board meetings and governance processes. Think of specific examples where you've successfully managed similar tasks, such as scheduling meetings or drafting minutes.
✨Showcase Your Organizational Skills
As an Executive Assistant, strong organizational skills are crucial. Be prepared to share examples of how you've effectively managed multiple priorities, handled confidential information, and ensured smooth operations in previous roles.
✨Ask Insightful Questions
At the end of the interview, ask thoughtful questions about the organization’s future plans, the team dynamics, or the challenges they face. This shows your engagement and helps you assess if this is the right fit for you.
