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- Tasks: Coordinate office facilities, manage budgets, and ensure a welcoming environment.
- Company: Exciting organisation in Thetford, focused on sustainability and employee well-being.
- Benefits: Competitive salary, 25 days leave, health cash plan, and team-building events.
- Why this job: Join a dynamic team and make a positive impact on workplace operations.
- Qualifications: 2+ years in facilities or office management with strong communication skills.
- Other info: Flexible hours and opportunities for professional growth.
The predicted salary is between 22052 - 25200 £ per year.
Noodle Talent Partners are delighted to be exclusively working with a fantastic organisation based in Thetford, Norfolk, recruiting for the newly-created position of Office & Facilities Coordinator to join the team. This is a Permanent, Part time position, working 25 hours per week, preferably Monday to Friday 9am/9:30am to 2pm/2:30pm (potential for some flexibility on these hours).
What will the role involve?
- Overall responsibility for facilities including budget setting & forecasts, coordinating the premises, reception, building services, maintenance, office equipment, office supplies and vehicles, ensuring continuity, safety and value for money.
- First point of contact for facilities queries, prioritising requests from staff regarding repairs and improvements.
- Lead on producing the Estates Strategy, reviewing and considering opportunities to increase income by utilising the facilities on premises, whilst minimising the impact on staff and business operations and considering both financials, sustainability, health & safety and environmental impact.
- Managing reception - Answering phone calls, greeting and signing in visitors, issuing them with the correct badges.
- Maintaining a welcoming and professional reception area, considering ways to improve the area.
- Handling office contracts including cleaning, security, waste and lease agreements, along with procurement for office stationary & supplies, identifying the best value for money and alignment that with sustainability values.
- Coordinating meeting room hire including all bookings, requests, diary management, associated administration and invoicing, ensuring rooms are set up and cleared as required.
- Handling fleet requirements for company vehicles including MOT, Tax and Insurance.
- Recording all mileage made for the company by car, train and flights to ensure minimal sustainability & environmental impact.
- Managing the post, liaising with couriers for quotations and handling delivery queries.
- Contacting Royal Mail to ensure the post is collected in line with contract agreements.
- Dealing with faults for the franking machine.
- Working in line with Health & Safety protocols as guided by the Health & Safety Manager.
- Coordinating effective schedule of the maintenance operative and gardeners as required, ensuring work is complete efficiently.
What skills and experience are we looking for?
- Minimum of 2 years experience in either facilities or office management.
- Excellent interpersonal skills, communication and collaboration with others.
- Strong organisation skills with ability to manage own workload independently and proactively.
- Business acumen with ability to problem solve and present considered ideas for continual improvement.
- A professional individual with a strong work ethic who is passionate about making a positive impact.
- Preferably experience in supplier or contract management.
- Line management experience would be desirable, although isn’t essential.
What’s in it for me?
- Salary of £22,052 per annum (full time equivalent of £32,637) - possibly flexible.
- 25 days annual leave plus bank holidays (pro rata for part time). Annual leave allowance increases with service.
- Free onsite parking.
- Staff team building, groups and social events.
- Life Assurance 4x salary.
- Enhanced Sick Pay and family policies.
- Employee Assistance Programme.
- Health Cash Plan with discounts and money back for dental, optical and specialist treatments.
- Free eye tests and glasses contribution.
- Discounts on retail and leisure.
- Cycle to work scheme.
- Company discount.
- Working with an employer that values their staff, diversity, inclusion, sustainability and environmental impact.
If you are interested in this fantastic opportunity, please ensure your CV is up-to-date with all relevant experience and apply online using the link below. All applications will be reviewed, and shortlisted candidates will be contacted with more information.
Office & Facilities Coordinator employer: Noodle Talent Partners
Contact Detail:
Noodle Talent Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office & Facilities Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office & Facilities Coordinator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their approach to facilities management and think about how you can contribute to their goals. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice your communication skills! As the first point of contact for facilities queries, being able to articulate your thoughts clearly is key. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Office & Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in facilities or office management. We want to see how your skills align with the role, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how you can make a positive impact. Keep it professional but let your personality come through.
Showcase Your Interpersonal Skills: Since this role involves a lot of communication and collaboration, make sure to mention any experiences where you’ve successfully worked with others. We love seeing teamwork in action!
Apply Through Our Website: Don’t forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for this fantastic opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Noodle Talent Partners
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office & Facilities Coordinator. Familiarise yourself with the key tasks like budget setting, managing reception, and coordinating maintenance. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Interpersonal Skills
Since this role involves a lot of communication and collaboration, be prepared to discuss your interpersonal skills. Think of examples where you've successfully managed relationships or resolved conflicts in previous roles. This will highlight your ability to work well with others and handle facilities queries effectively.
✨Bring Ideas for Improvement
The job requires a proactive approach to problem-solving and continual improvement. Come prepared with ideas on how to enhance the office environment or streamline processes. This shows initiative and aligns with the organisation's focus on sustainability and efficiency.
✨Prepare Questions About the Company Culture
Since the organisation values diversity, inclusion, and employee wellbeing, prepare thoughtful questions about their culture and initiatives. This not only shows your interest but also helps you assess if the company is the right fit for you. Plus, it opens up a dialogue that can make you more memorable!
