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- Tasks: Coordinate office facilities, manage reception, and ensure a smooth-running environment.
- Company: Exciting organisation in Thetford, focused on staff wellbeing and sustainability.
- Benefits: Competitive salary, 25 days leave, free parking, and health benefits.
- Why this job: Be part of a dynamic team and make a positive impact in a newly created role.
- Qualifications: 2+ years in facilities or office management with strong communication skills.
- Other info: Flexible hours and opportunities for personal growth and development.
The predicted salary is between 22052 - 24900 £ per year.
Noodle Talent Partners are delighted to be exclusively working with a fantastic organisation based in Thetford, Norfolk, recruiting for the newly-created position of Office & Facilities Coordinator to join the team. This is a Permanent, Part time position, working 25 hours per week, preferably Monday to Friday 9am/9:30am to 2pm/2:30pm (potential for some flexibility on these hours).
Within this varied position, you will carry out a range of responsibilities to ensure the smooth running of the office and ensuring facilities are maintained to high standards for staff and visitors. As a newly created role, there will be an opportunity for the position to evolve around the successful candidate and for the individual to contribute ideas for improvements too.
What will the role involve?
- Overall responsibility for facilities including budget setting & forecasts, coordinating the premises, reception, building services, maintenance, office equipment, office supplies and vehicles, ensuring continuity, safety and value for money.
- First point of contact for facilities queries, prioritising requests from staff regarding repairs and improvements.
- Lead on producing the Estates Strategy, reviewing and considering opportunities to increase income by utilising the facilities on premises, whilst minimising the impact on staff and business operations and considering both financials, sustainability, health & safety and environmental impact.
- Managing reception - Answering phone calls, greeting and signing in visitors, issuing them with the correct badges.
- Maintaining a welcoming and professional reception area, considering ways to improve the area.
- Handling office contracts including cleaning, security, waste and lease agreements, along with procurement for office stationary & supplies, identifying the best value for money and alignment that with sustainability values.
- Coordinating meeting room hire including all bookings, requests, diary management, associated administration and invoicing, ensuring rooms are set up and cleared as required.
- Handling fleet requirements for company vehicles including MOT, Tax and Insurance. Recording all mileage made for the company by car, train and flights to ensure minimal sustainability & environmental impact.
- Managing the post, liaising with couriers for quotations and handling delivery queries. Contacting Royal Mail to ensure the post is collected in line with contract agreements. Dealing with faults for the franking machine.
- Working in line with Health & Safety protocols as guided by the Health & Safety Manager.
- Coordinating effective schedule of the maintenance operative and gardeners as required, ensuring work is complete efficiently.
What skills and experience are we looking for?
- Minimum of 2 years experience in either facilities or office management.
- Excellent interpersonal skills, communication and collaboration with others.
- Strong organisation skills with ability to manage own workload independently and proactively.
- Business acumen with ability to problem solve and present considered ideas for continual improvement.
- A professional individual with a strong work ethic who is passionate about making a positive impact.
- Preferably experience in supplier or contract management.
- Line management experience would be desirable, although isn’t essential.
What’s in it for me?
- Salary of £22,052 per annum (full time equivalent of £32,637) - possibly flexible.
- 25 days annual leave plus bank holidays (pro rata for part time). Annual leave allowance increases with service.
- Free onsite parking.
- Staff team building, groups and social events.
- Life Assurance 4x salary.
- Enhanced Sick Pay and family policies.
- Employee Assistance Programme. Health Cash Plan with discounts and money back for dental, optical and specialist treatments. Free eye tests and glasses contribution.
- Discounts on retail and leisure. Cycle to work scheme.
- Company discount.
- Working with an employee that values their staff, diversity, inclusion, sustainability and environmental impact.
If you are interested in this fantastic opportunity, please ensure your CV is up-to-date with all relevant experience and apply online using the link below. All applications will be reviewed, and shortlisted candidates will be contacted with more information.
Locations
Office & Facilities Coordinator in Norfolk, Thetford employer: Noodle Talent Partners
Contact Detail:
Noodle Talent Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office & Facilities Coordinator in Norfolk, Thetford
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent projects. This will help us tailor our answers and show that we're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable we are with our responses, the more confident we'll feel during the actual interview.
✨Tip Number 3
Dress the part! Make sure our outfit is professional and fits the company vibe. First impressions matter, and looking sharp can give us an edge over other candidates.
✨Tip Number 4
Follow up after the interview! A quick thank-you email can go a long way in keeping us on their radar. It shows our enthusiasm for the role and appreciation for their time.
We think you need these skills to ace Office & Facilities Coordinator in Norfolk, Thetford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office & Facilities Coordinator role. Highlight your relevant experience in facilities or office management, and don’t forget to showcase those strong organisational skills we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your skills align with our values. We want to see your personality come through, so don’t hold back!
Showcase Your Problem-Solving Skills: In your application, give examples of how you've tackled challenges in previous roles. We love candidates who can think on their feet and present considered ideas for continual improvement.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Noodle Talent Partners
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of the Office & Facilities Coordinator. Familiarise yourself with the job description and think about how your experience aligns with the tasks mentioned, like managing reception or coordinating maintenance.
✨Showcase Your Problem-Solving Skills
Be prepared to discuss specific examples where you've successfully solved problems in a facilities or office management context. This could include handling supplier contracts or improving office processes. Highlight your business acumen and proactive approach!
✨Demonstrate Your Interpersonal Skills
Since this role involves a lot of communication and collaboration, be ready to showcase your excellent interpersonal skills. Think of instances where you've effectively worked with others, whether it’s managing a team or liaising with suppliers.
✨Bring Ideas for Improvement
As this is a newly created position, the company will appreciate fresh ideas. Prepare some suggestions on how you could enhance the office environment or improve facilities management. This shows initiative and a genuine interest in contributing to the organisation's success.
