Executive Assistant - Nomura Asset Management

Role Type: Permanent

Department: Nomura Asset Management (NAM) UK Assistant Team (3 FTE)

Location: London (Hybrid)

Company Overview: Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership.

Department Overview: Nomura Asset Management is headquartered in Tokyo but NAM-UK is the largest overseas office. Role is based within the NAMUK Admin Team (3 FTE) which covers general admin functions across both NAM UK and the NAM EU London Branch for around 100 staff.

Role Overview: The ideal candidate would be a self‑motivated team player with previous experience in a similar role, not necessarily from marketing, client services or financial services. The candidate must be able to prioritize individual and team workloads and deliver high quality, accurate work to meet standards required by internal and external parties.

Main Duties and Responsibilities:

• Executive/Senior Management Support & Calendar Management: manage complex diary schedules and coordinate high‑level meetings across multiple time zones and stakeholders
• Travel Management: coordinate comprehensive travel arrangements including international flights, accommodation, ground transportation, and visa requirements
• Financial Administration: process expenses
• Team coordination and administration: to include organising and booking meetings, circulating notes, managing internal administrative processes and other ad‑hoc requirements such as printing, courier bookings
• International visitor and guest coordination: plan itineraries for visiting clients and/or guests and executives from the firm’s global offices, ensuring smooth logistics
• Departmental Liaison: serve as a primary point of contact for the department, managing ad‑hoc requests and providing responsive support to all team members
• Documentation & Meeting Support: prepare comprehensive meeting materials, record accurate minutes, and maintain organized document repositories to ensure seamless information flow

Skills & Experience:

• Previous experience in a similar role in an EA capacity
• Skilled in diary management and managing multiple calendars
• Attention to detail with excellent organisational ability
• Excellent people/communication skills and confident liaising with senior stakeholders
• Very strong organisational skills
• Proactive and flexible approach with limited need for direction or supervision
• Ability to work effectively under pressure and in a fast‑paced environment
• Proficient in spoken and written English
• Strong with MS Word, Excel, PowerPoint and Outlook

Attributes:

• Enthusiastic and motivated team player
• A proactive, self‑starter
• Willingness to take on responsibility and handle multiple ongoing tasks
• Highly flexible in working with and accommodating the needs of multiple stakeholders

Nomura Leadership Behaviours:

• Explore Insights & Vision: Identify the underlying causes of problems faced by you or your team and define a clear vision and direction for the future.
• Making Strategic Decisions: Evaluate all the options for resolving the problems and effectively prioritize actions or recommendations.
• Inspire Entrepreneurship in People: Inspire team members through effective communication of ideas and motivate them to actively enhance productivity.
• Elevate Organizational Capability: Engage proactively in professional development and enhance team productivity through the promotion of knowledge sharing.
• Inclusion: Respect DEI, foster a culture of psychological safety in the workplace and cultivate a 'Risk Culture' (Challenge, Escalate and Respect).

Right to Work: The UK Government have taken steps to reduce net migration to the UK by limiting the number of overseas workers coming to the UK for employment. Please note that whilst we are able to consider applications from overseas workers from outside the UK (who require a Tier 2 Skilled Worker visa) we can only employ them if we can provide evidence that this is a genuine vacancy for a qualified role.

Diversity & Inclusion: Nomura is an equal opportunity employer. We value diversity and are committed to ensuring we best reflect the diversity of the communities we serve creating an inclusive environment for all our employees. We welcome all applications and do not discriminate on the basis of age, disability, gender identity and gender expression, pregnancy and maternity, marriage and civil partnership, race, religion or belief, sex or sexual orientation. If you require any assistance or reasonable adjustments due to a disability or long‑term health condition, please do not hesitate to contact us.