At a Glance
- Tasks: Support senior executives with admin tasks, manage calendars, and coordinate meetings.
- Company: Join a leading investment bank known for its dynamic and inclusive culture.
- Benefits: Competitive salary, diverse work environment, and opportunities for professional growth.
- Other info: Embrace diversity and inclusion while working in a collaborative team.
- Why this job: Be at the heart of decision-making in a fast-paced investment banking environment.
- Qualifications: Experience supporting executives, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 55000 - 65000 € per year.
Provide day-to-day administrative and logistical support to IB Executive committee member.
Manage / coordinate complex calendars, schedule virtual and in-person meetings, coordinate calls / meetings across multiple time-zones.
Arrange domestic and international travel including itineraries, logistics accommodation, ground transportation, FX and related expense management.
Prepare, edit and format presentation materials, pitch books and client documentation (e.g. using PowerPoint, Excel and Word).
Handle expense processing, invoice processing and reimbursement in line with the firm’s policies.
Maintain the highest level of confidentiality and discretion when handling sensitive client or firm information.
Support onboarding activities for new hires and assist with their set‑up / access as well as maintaining team distribution lists.
Liaise effectively with internal departments (e.g. Finance, HR, Compliance and IT) to ensure seamless execution of admin tasks.
Provide general office support by covering other assistant’s bankers during absences.
Telephone duties including comprehensive messages and screening calls.
Act as a first point of contact for senior leaders, clients and colleagues, fielding queries, responding to fast moving issues as they arise in the workplace.
Skills and experience required:
- Proven experience in supporting c‑suite level or executive level seniority.
- Relevant experience within Investment Banking front‑office environment.
- Ability to work effectively under pressure and in a fast‑paced environment.
- Excellent verbal and written communication skills.
- Excellent administration, organisational and prioritisation skills.
- Ability to multi‑task effectively and to work on own initiative.
- Effective team player with well‑developed interpersonal skills.
- Good awareness of confidentiality.
- Organised and detail‑oriented.
- Proficiency in Microsoft Office products.
- Ability to interact confidently at all levels.
Diversity & Inclusion: Nomura is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all our employees. We do not discriminate on the basis of age, disability, gender identity and gender expression, pregnancy and maternity, marriage and civil partnership, race, religion or belief, sex or sexual orientation. If you require any assistance or reasonable adjustments due to a disability or long‑term health condition, please do not hesitate to contact us.
Right to Work: The UK Government have taken steps to reduce net migration to the UK by limiting the number of overseas workers coming to the UK for employment. Please note that whilst we are able to consider applications from overseas workers from outside the UK (who require a Tier 2 Skilled Worker visa) we can only employ them if we can provide evidence that this is a genuine vacancy for a qualified role.
Senior Executive Assistant (12-month FTC) employer: Nomura Holdings, Inc.
At Nomura, we pride ourselves on being an exceptional employer, offering a dynamic work environment in the heart of London’s financial district. Our commitment to employee growth is evident through comprehensive training programmes and opportunities for advancement within the investment banking sector. With a strong focus on diversity and inclusion, we foster a collaborative culture where every team member's contributions are valued, making it a rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Executive Assistant (12-month FTC)
✨Tip Number 1
Network like a pro! Reach out to your connections in the investment banking sector and let them know you're on the lookout for a Senior Executive Assistant role. A personal recommendation can go a long way in landing that interview.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Understand their values and how they align with your skills, especially in handling complex calendars and supporting senior leaders. This will help you stand out as a candidate who truly gets it.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to field queries and respond to fast-moving issues. Role-play common scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! We want to see your application and get to know you better. Plus, it shows you're serious about joining our team and ready to take on the challenges of the role.
We think you need these skills to ace Senior Executive Assistant (12-month FTC)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Executive Assistant role. Highlight your experience in supporting senior executives, especially in fast-paced environments like investment banking. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and ability to handle confidential information. We love a good story!
Showcase Your Tech Skills:Since proficiency in Microsoft Office is key, make sure to mention any relevant software skills you have. If you've created presentations or managed complex schedules using these tools, let us know! We appreciate tech-savvy candidates.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Nomura Holdings, Inc.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Executive Assistant in an investment banking context. Familiarise yourself with managing complex calendars, coordinating meetings across time zones, and handling sensitive information. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Communication Skills
As this role requires excellent verbal and written communication skills, prepare to discuss examples where you've effectively communicated with senior leaders or clients. Think about how you can illustrate your ability to field queries and respond to fast-moving issues, as this will be crucial in the interview.
✨Demonstrate Your Organisational Prowess
Be ready to share specific instances where your organisational skills made a difference. Whether it’s managing travel logistics or preparing presentation materials, having concrete examples will show that you can handle the demands of a fast-paced environment. Consider bringing a portfolio of your work to showcase your proficiency in Microsoft Office products.
✨Emphasise Confidentiality and Discretion
Given the nature of the role, it's vital to convey your understanding of confidentiality. Prepare to discuss how you've handled sensitive information in previous positions and why discretion is important in an executive support role. This will reassure the interviewers that you can be trusted with their most confidential matters.
