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- Tasks: Join a dynamic team managing delivery paperwork and invoicing for customers.
- Company: Be part of a thriving transport company in Ballymena, known for its commitment to excellence.
- Benefits: Enjoy a competitive salary of £25K-£26K and a permanent office-based role.
- Why this job: Gain valuable experience in administration while contributing to customer satisfaction and team success.
- Qualifications: 1-2 years of admin experience required; invoicing knowledge is a plus.
- Other info: Opportunity for supervisory duties and cross-departmental collaboration.
Location: Ballymena
Salary and Benefits: £25K- £26K per annum.
Hours of work: 8.30am - 5.00pm - Office Based
Employment Type: Permanent
The Right Client: Nominate Recruitment are thrilled to be partnering a Transport company based in Ballymena who are seeking a Proof of Delivery Administrator. Working as part of a busy team within the Sales Admin department ensuring customer delivery paperwork is received in a timely manner, as agreed with customers, from drivers, sub-contractors and depots as well as invoicing own portfolio of accounts.
The Right Role:
- Scanning customer delivery notes (POD’s) into bespoke business system
- Checking and cross referencing POD’s for signatures, discrepancies, other customer requirements
- Chasing Drivers / Depots / Sub Contractors for outstanding POD’s
- Responding to customer email / phone call requests for POD’s
- Filing / attaching POD’s to invoices
- Uploading POD’s to customer systems
- Updating management on outstanding POD’s
- Supervisory duties from time to time and ability to cover other departments
The Right Fit:
- 1-2 years Administration experience, previous experience of invoicing would be desirable
- Attention to detail
- Planning and organisational skills
- Good communication skills
Administrator- Proof of Delivery employer: Nominate Recruitment Ltd
Contact Detail:
Nominate Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator- Proof of Delivery
✨Tip Number 1
Familiarise yourself with the specific software and systems used in proof of delivery processes. If you can demonstrate knowledge of these tools during your interview, it will show that you're ready to hit the ground running.
✨Tip Number 2
Brush up on your communication skills, especially in handling customer queries. Being able to articulate how you would manage customer requests for PODs effectively can set you apart from other candidates.
✨Tip Number 3
Highlight any previous experience you have with invoicing or administrative tasks. Be prepared to discuss specific examples of how you've managed similar responsibilities in past roles.
✨Tip Number 4
Showcase your attention to detail by preparing for potential scenarios where discrepancies might arise. Think about how you would approach resolving these issues and be ready to share your thought process during the interview.
We think you need these skills to ace Administrator- Proof of Delivery
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administration experience, particularly any invoicing roles. Emphasise your attention to detail and organisational skills, as these are crucial for the Proof of Delivery Administrator position.
Craft a Strong Cover Letter: In your cover letter, explain why you are interested in the role and how your previous experience aligns with the responsibilities listed in the job description. Mention specific skills like communication and planning that make you a good fit.
Showcase Relevant Experience: When detailing your work history, focus on tasks that relate to the job, such as managing paperwork, responding to customer requests, or any supervisory duties you've undertaken. Use bullet points for clarity.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at Nominate Recruitment Ltd
✨Showcase Your Attention to Detail
As an Administrator for Proof of Delivery, attention to detail is crucial. Be prepared to discuss specific examples from your previous roles where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Your Organisational Skills
This role requires strong planning and organisational skills. Share how you manage your workload, prioritise tasks, and ensure deadlines are met, especially in a busy environment.
✨Prepare for Communication Scenarios
Good communication skills are essential. Think of instances where you've effectively communicated with customers or team members, particularly when resolving issues or chasing outstanding documents.
✨Familiarise Yourself with Invoicing Processes
While previous invoicing experience is desirable, understanding the basics can set you apart. Brush up on common invoicing practices and be ready to discuss how you would handle invoicing in this role.
