At a Glance
- Tasks: Support HR functions, manage payroll, and assist with recruitment in a dynamic environment.
- Company: Join Nomia, a fast-growing tech company revolutionising procurement with AI.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Collaborative culture focused on diversity, inclusion, and continuous improvement.
- Why this job: Make a meaningful impact while kickstarting your HR career in a global team.
- Qualifications: Strong organisational skills and a passion for excellent employee experiences.
The predicted salary is between 31500 - 38500 £ per year.
The Company Nomia is transforming the way organizations manage tail spend procurement. Our AI-powered SaaS platform combines cutting-edge technology with deep human procurement expertise to simplify sourcing, drive compliance, and unlock measurable value. With a fast-growing global customer base and teams across London, Dubai, Singapore, Krakow, Chicago, and India, we’re building a rocket ship for growth, and we’re looking for passionate, high-impact people to join us.
We’re looking for a HR Assistant to join our global HR team. This is an exciting opportunity for someone who thrives in an agile environment and wants to make a meaningful impact on a growing organisation. You’ll provide vital administrative support across core HR functions, including employee records, HR systems (particularly BambooHR), payroll coordination, and recruitment. This is a global-facing role that requires strong communication, organisational skills, and a passion for delivering excellent employee experiences. Experience with fully managed payroll and HRIS systems is highly desirable. HR experience is valuable; however, we are open to candidates who are looking to start their career in HR, pivoting from other departments.
Responsibilities:
- Help coordinate the global payroll process, ensuring accuracy and timely submission, and respond to payroll-related queries, liaising with Finance to ensure compliance.
- Maintain HRIS (BambooHR) and accurate employee records, ensuring employee data, HR databases, and reports are up to date and support the optimisation of Bamboo workflows and functionality.
- Prepare and distribute key HR documentation, including contracts, policies, and handbooks.
- Respond to routine HR queries and provide day-to-day administrative support.
- Support the coordination and documentation of employee training and development, along with ad hoc HR projects and team initiatives.
- Post job adverts, manage applicant tracking, screen CVs, and assist in scheduling interviews.
- Support the onboarding of new employees, including preparation of contracts, background checks, and orientation logistics.
- Assist in implementing consistent HR processes across different regions and time zones, coordinating with international HR stakeholders and supporting the rollout of global HR policies and initiatives.
- Provide cover and additional support to the wider HR team during peak periods and absences, including day-to-day office administration (when applicable).
Requirements:
Essential Criteria
- Highly organised with strong attention to detail and time management.
- Excellent written and verbal communication skills, with a collaborative and solutions-focused mindset.
- Able to handle confidential and sensitive information with discretion.
- Able to juggle multiple priorities and adapt to change in a fast-moving environment.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Familiarity with HRIS platforms (experience with BambooHR is a strong advantage).
- Relevant qualification in Human Resources, Business Administration, or a related field (or equivalent experience).
Desirable Criteria
- Understanding of payroll processes.
- Experience supporting global teams.
General Information
- Ensure compliance with Nomia’s data protection and information security policies.
- Whilst this position is Hybrid, once a week working from the office is required, possibly more whilst training and if requested by supervisor.
- Be aware at all times of diversity and inclusion and acting in line with Nomia’s core values.
- Foster and promote continuous improvement in systems and processes.
HR Assistant in London employer: NOMIA
At Nomia, we pride ourselves on being an exceptional employer that fosters a collaborative and innovative work culture. Our hybrid working model allows for flexibility, with three days in the office and two days remote, promoting a healthy work-life balance. We are committed to employee growth, offering continuous training and development opportunities, ensuring that our team members thrive in their roles while contributing to meaningful projects that drive efficiency and value for our clients.
StudySmarter Expert Advice🤫
We think this is how you could land HR Assistant in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at NOMIA!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at NOMIA.
We think you need these skills to ace HR Assistant in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at NOMIA. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to NOMIA and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at NOMIA. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to NOMIA's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at NOMIA
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with NOMIA.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at NOMIA will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact NOMIA and how you would contribute to adapting HR strategies.
