Facilities Manager - FTC

Part time, one year fixed term contract. To manage all aspects of the Woking Head Office from a facilities perspective to ensure a compliant and effective working environment for all employees. This is a critical role in ensuring the smooth running of the office, maintaining a high-quality environment for head office colleagues and setting the standard for all offices in the UK, within Nomad Foods.

Responsibilities

• Facilities, risk management and PPMs: Establish standards within the office and hold teams accountable for upholding them. Very high standards must be upheld in the office regarding respecting the space (neat, tidy, and so on).
• Create specifications for and manage facilities contracts and third-party providers related to the running of the office e.g., tenders and subsequent management of landlord, coffee, water, cleaning, maintenance and biophilia, parking relationships and contracts.
• Budget Management – work with the finance team to own and advise on the annual facilities budget. Raise and receipt POs, invoice checking, organising approvals, and raising new vendor documentation. Liaise with Accounts Payable Team and other invoice & accounting related activities related to the site. Validate invoices match the forecast.
• Ownership and administration of business rates payments.
• Collate trends (of issues) and report these back to the relevant stakeholder (e.g., IT / FoW Director).
• Be health and safety qualified and trained as a fire marshal. Lead debriefs post fire practice or events to raise the capability of all colleagues, supported by other fire marshals.
• Point of escalation/contact for colleagues to report any site issues plus any subsequent resolution of said issues with internal or external agencies/third parties.
• Ensure compliance with the waste disposal programme within the site.
• Ensure compliance with required health and safety processes e.g., but not limited to legionella, fire safety etc.
• Establish and train (with external parties where needed) fire marshals and first aiders; ensuring they are always sufficient in number and distributed across the office in accordance with health and safety needs.
• Hold fire testing as required by the site/as dictated by site protocols.
• Investigate issues and identify solutions to unplanned spend (e.g., M&E breakdown) – source quotes and make recommendations on the suggested solution, then align with the Workplace Manager prior to commitment where needed.
• Ensure signing is up to date and consistent with Nomad Foods processes and guidelines.
• Support the office engagement programme.
• Track and report attendance; identify pinch points and gaps.
• Manage the meeting room booking system; prioritise bookings and triage them – ensuring good usage of collaboration areas.
• Prioritise networking and actively gather external insights related to facilities management, identifying and introducing innovative ideas and best practices to drive continuous improvement with the role.

Qualifications

Essential

• Facilities management.
• Certified fire warden.
• First aider.
• Experience in managing office budget and dealing with external suppliers.
• Positive and resilient can-do attitude.
• Welcoming disposition.
• Excellent communication skills.
• Great team player.
• Collaborative and willing to make change.
• Proficient user of Microsoft package.
• Highly organised.
• Customer service.
• Problem-solving.
• Stakeholder management.
• Influencing.

Desirable

• WIFM (Workplace Institute for Facilities Management).
• NEBOSH - National Examination Board in Occupational Safety and Health (risk management).
• Proficient use of administrative tools (e.g., Ariba, Concur, etc).