Facilities Manager

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To manage all aspects of the Woking Head Office from a facilities perspective to ensure a compliant, and effective working environment for all employees.

This is a critical role in ensuring the smooth running of the office, maintaining a high quality environment for head office colleagues and setting the standard for all offices in the UK, within Nomad Foods.

Responsibilities

Facilities, risk management and PPMs:

• Establish standards within the office and hold teams accountable for upholding them. Very high standards must be maintained regarding respect for the space (neat, tidy, etc.).
• Create specifications for, and manage, facilities contracts and third-party providers related to office operations, including tenders and ongoing management of landlords, coffee, water, cleaning, maintenance, biophilia, parking relationships, and contracts.
• Manage the facilities budget in collaboration with the finance team. Responsibilities include raising and receipting PO’s, invoice checking, organizing approvals, and liaising with Accounts Payable. Validate invoices against forecasts.
• Administer business rates payments.
• Collect and report trends related to issues on-site to relevant stakeholders (e.g., IT / FoW Director).
• Ensure health and safety qualifications are maintained; serve as a fire marshal. Lead debriefs after fire drills or incidents to improve team readiness, supported by other fire marshals.
• Act as the point of escalation for colleagues reporting site issues, coordinating resolutions with internal teams or external agencies.
• Ensure compliance with waste disposal policies and health & safety regulations (including legionella, fire safety, etc.).
• Establish and train fire marshals and first aiders, ensuring adequate coverage across the office according to safety needs.
• Conduct regular fire tests as required by site protocols.
• Investigate unplanned expenses (e.g., M&E breakdown), source quotes, and recommend solutions, aligning with the Workplace Manager before proceeding.
• Maintain up-to-date signing and documentation in line with Nomad Foods policies.

Colleague Engagement

• Support the office engagement program.

Reporting and occupancy management

• Track and report attendance; identify pinch points and gaps.
• Manage the meeting room booking system, prioritize bookings, and facilitate effective use of collaboration areas.

Networking and external insight gathering

• Prioritize networking and actively seek external insights into facilities management. Introduce innovative ideas and best practices to foster continuous improvement.

Qualifications

• Facilities management certification
• Certified fire warden
• First aider certification
• Experience managing office budgets and external suppliers
• Positive, resilient, and proactive attitude
• Excellent team player
• Collaborative mindset and openness to change
• Proficient in Microsoft Office suite
• Highly organized with strong problem-solving skills
• WIFM (Workplace Institute for Facilities Management) certification
• NEBOSH qualification in occupational safety and health
• Proficient with administrative tools (e.g., Ariba, Concur)

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